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Accounts Payable/ Accounts Receivable Clerk

Marvel Placement Consultants
Germiston Germiston, Gauteng Ekurhuleni, South Africa
Closing date
Jul 2, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
Accounts Payable/ Accounts Receivable Clerk
A full-service construction company specialising in the construction of luxury homes based in Edenvale, Johannesburg are currently recruiting for a skilled Accounts Payable/Accounts Receivable Specialist to join their team. The successful candidate needs to come with 3 years' experience as an Accounts Payable/Accounts Receivable within a construction environment. Minimum Requirements:
  • Matric.
  • Previous exposure within procurement/buying would be a bonus.
  • Possessing a minimum of 3 years of relevant experience in accounts payable, accounts receivable, and inventory control.
  • Strong proficiency in Microsoft Office Word, Outlook, and Excel.
  • Familiarity with accounting software such as Pastel.
  • Excellent organisational and time-management skills.
Roles and Responsibilities:Accounts Payable and Receivable:
  • Issue estimates and invoices to customers promptly.
  • Send monthly statements to customers.
  • Process supplier invoices daily according to procedures and hand slips to relevant personnel.
  • Issue purchase orders to suppliers, including those requested by technicians and for spare parts and machinery.
  • Ensure accurate recording of all bank transactions in QuickBooks by the 9th of each month.
  • Reconcile petty cash and bank statements monthly according to established procedures.
Stock Inventory Controller:
  • Record stock transactions in the system.
  • Maintain correct stock levels.
  • Coordinate and delegate physical stock counts.
  • Manage the fixed asset registry.
Payment Management:
  • Manage cash withdrawals and reimbursements.
  • Review and submit payment sheets by specified deadlines.
  • Reconcile petty cash monthly and obtain necessary approvals.
Company VAT:
  • Assist in processing bank statements and follow up on missing invoices.
  • Coordinate with the accountant to collect reconciled bank statements.
  • Submit all necessary documentation for VAT processing.
  • Ensure timely submission of VAT payments to avoid penalties.
Financial Reporting:
  • Prepare and update monthly reports for meetings.
  • Review reports received from relevant departments.
  • Provide additional financial information as requested.
ServCraft (Online Jobcard Portal):
  • Assist in system maintenance and updates.
  • Manage client database and updates as required.
Infinity (Online Task Management Software):
  • Monitor and respond to quotation and order requests.
  • Track parts and machine orders, ensuring timely communication with technicians and customers.
Human Resources:
  • Manage leave applications and tracker.
  • Ensure timely payment of PAYE and WCC.
  • Organise staff training sessions.
General Administration:
  • Respond to emails and customer queries promptly.
  • Manage deadlines effectively and delegate tasks when necessary.
Marketing (on an Ad Hoc basis):
  • Review and upload company newsletter content.
  • Coordinate the ordering of printed media.
  • Assist in organising expos, events, and advertisements.
  • Coordinate website maintenance through the IT Company.

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