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Chartered Accountant

Employer
MNA Recruitment
Location
Durban Durban eThekwini, South Africa
Salary
Competitive
Closing date
Jul 9, 2024

View more

Job Role
Accountant
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Reference: DBN003570-LW-1A shared services team that provides professional and advisory services (Including Accounting, Legal, Internal Audit, Branding and Marketing, and Facilities Management) to its related group entities, has a vacant role for a Finance and Accounting Manager. This group aims to provide exceptional support to the entities it serves, ensuring quality and adherence to best practices to enable the groups to meet their respective visions and missions.
The Finance and Accounting Manager (FAM) is a new role created to take over the operational financial management and accounting responsibilities from the Head of the Group. This position aims to streamline financial processes, ensuring accuracy, compliance, and efficiency.Reporting Structure:

Direct Report: HoSG, a Chartered Accountant in South Africa, Australia, and New Zealand, and a Tax Agent in Australia.
Indirect Report: Head of Quality, Risk, and Governance (HoQRG), also a Chartered Accountant.
Collaboration: Work closely with the Head of In-house Legal Counsel (HoLC) and manage a small finance and accounting team (at the moment two people excluding the vacant position) based in South Africa and Australia.

Key Responsibilities:

Tax and Compliance: Tax Returns Preparation for review and lodgement by the HoSG - Prepare and document all relevant workings for annual tax returns for companies and not-for-profit charities for lodgement with the Australian Tax Office (ATO).
Business Activity Statements (BAS) for review and lodgement by the HoSG -Prepare and document all relevant workings for monthly/quarterly BAS for lodgement with the ATO.
Ensure accurate documentation for GST, PAYG Withholdings and PAYG Instalments.
Instalment Activity Statements (IAS) for review and lodgement by the HoSG - Prepare and document all relevant workings for monthly IAS for lodgement with the ATO.
Superannuation Payments for review and lodgement by the HoSG
Prepare and document all relevant workings for quarterly/monthly Super payment instruction lodgement through the ATO's Small Business
Superannuation Clearing House (SBSCH).
Fringe Benefits Tax (FBT) for review and lodgement by the HoSG: Prepare and document all relevant workings for annual FBT returns for lodgement with the ATO.
Payroll and Workers Compensation for review and lodgement by the HoSG: Prepare and document all relevant workings for monthly/quarterly Payroll
Tax lodgements with Queensland Revenue.
Prepare and document all relevant workings for annual Workers Compensation lodgements for WorkSafe Queensland.

Key Responsibilities:Finance and Accounting:

Oversee the recording of all financial transactions in Xero and sub-ledgers.
Ensure timely and accurate transaction recording and reconciliation of bank statements.
Oversee and ensure the maintenance of organised financial documents for auditing purposes.

Journal Entries:

Prepare journal entries for provisions and accruals, adjustments required for IFRS reporting, and ATO reporting.
Ensure all workings and supporting documents are accurately filed.

Accounts Payable/Purchases Cycle (APC):

Manage the APC process, including purchase order creation, bill recording, payment scheduling, and filing supporting documents.
Prepare and document all relevant workings for Recipient Created Tax Invoices (RCTI) for contractors, ensuring reconciliation and approval.
Accounts Receivable/Sales Cycle (ARC): Manage the ARC process, including PO receipt, invoice recording, and payment allocation.
Reconcile sub-ledgers to the Xero General Ledger weekly and resolve discrepancies.

Cash Flow Management:

Prepare and maintain 24-month cash flow forecasts at entity and group levels.
Analyse and provide suggestions on cash flow opportunities and risks.

Income and Cost Modelling:

Analyse costs, identify savings opportunities, and prepare detailed cost reports.
Conduct profitability analysis, break-even analysis, and margin analysis to support decision-making.

Budgeting and Cost Control:

Facilitate budget preparation and financial forecasting.
Monitor budget variances, provide explanations, and implement cost control measures.
Payroll Processing: Process payroll using Xero and ensure timely and accurate payment. Document and authorise changes to employee records and wages.

Fixed Asset Registers Maintenance:

Record new fixed asset purchases and calculate depreciation.
Regularly update the fixed asset register and document changes.

Inventory Management:

Manage the tracking and recording of inventory purchases and sales.
Conduct regular inventory audits and prepare aging reports.

Internal Controls and Risk Management:

Implement and maintain internal controls for financial reporting.
Ensure controls prevent and detect errors and fraud.
Risk Management: Assist HoQRG in maintaining risk registers. Identify risks and opportunities impacting the group and ensure contractual compliance.

Opportunity Management:

Identify cost-saving initiatives and process improvements.
Implement system enhancements successfully.

Collaboration and Reporting:

Cross-Department Collaboration: Work with all areas of the group to gather and analyse financial data.

Financial Statement Preparation:

Prepare annual financial statements (income statements, balance sheets, cash flow statements, etc.).
Ensure accuracy, completeness, and compliance with accounting standards (IFRS).

Internal and External Reporting:

Prepare monthly reports for internal stakeholders and assist in strategic planning.
Submit reports to external stakeholders like investors and regulatory authorities.

Audit Support:

Coordinate with internal and external auditors during audits.
Provide necessary documentation and address audit queries.
Variance Analysis: Analyse variances between actual and budgeted figures, providing insights into significant discrepancies.

Reconciliations:

Perform reconciliations of general ledger accounts and intercompany transactions.
Investigate and resolve discrepancies.

Financial Analysis:

Conduct financial analysis to support decision-making.
Provide insights into financial performance and potential improvements.

Policy Development:

Develop and update accounting policies and procedures.
Communicate policies to relevant stakeholders.

System Management:

Utilise Xero and other software for financial data management and analysis.
Ensure data integrity and stay updated on software features.

Team Leadership and Capacity Building:

Lead and manage the finance team, ensuring clarity on roles and responsibilities.
Set performance goals and expectations for team members.

Training and Development:

Provide training on financial reporting standards and tools.
Identify skill gaps and organize training sessions.
Offer ongoing mentoring and coaching to support skill development and career advancement.
Provide constructive feedback to improve performance.

Process Improvement:

Review and enhance financial reporting processes for efficiency and accuracy.
Implement best practices and encourage team adoption.

Knowledge Transfer:

Ensure critical knowledge and expertise are shared among team
members.
Create documentation and guides to support knowledge transfer.

Performance Management:

Monitor team performance and conduct regular reviews.
Address performance issues promptly and professionally.

Collaboration and Communication:

Promote a collaborative team environment and facilitate regular team meetings.

Project Management:

Lead financial reporting projects and ensure deadlines are met.
Coordinate team efforts to complete tasks efficiently.

Role Modelling:

Demonstrate professionalism, integrity, and a strong work ethic.
Encourage a culture of continuous improvement and learning.

Skills, Attributes, and Competencies:

Attention to Detail: Exceptional focus on accuracy and detail.
Analytical Abilities: Strong skills in analysing complex data.
Leadership: Exemplary leadership and people management skills.
Communication: Excellent written and verbal communication.
Interpersonal Skills: Effective at influencing people and decisions.
Resilience and Integrity: Assertive with unquestionable integrity.
Continuous Improvement Mindset: Always seeking to improve processes.
Strategic and Operational Awareness: Strong commercial and business acumen.

Qualifications and Knowledge:

Required: Accounting Degree and Certificate in the Theory of Accounting.
Advantageous: Chartered Accountant registration in South Africa.
Knowledge: Proficiency in audit, IFRS, cost accounting, statutory requirements (Companies Act etc.), and tax legislation.

Experience:

Required: Extensive experience in MS Office and advanced Excel skills.
Advantageous: At least 3 years of external audit experience. Power BI experience, financial modelling, people management, and project management experience

Monthly

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