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Creditors Clerk

Creative Leadership Solutions
Krugersdorp Krugersdorp Mogale City, South Africa
Closing date
Jul 9, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
JOB FUNCTION AND RESPONSIBILITY: CREDITORS CLERK1. JOB SUMMARY AND GENERAL RESPONSIBILITIES1.1 The Creditors Clerk is responsible for the maintenance of all supplier,creditors and other accounts, attending to the payments of accounts and theresolution of account queries. This function includes but is not limited to:1.1.1 Obtaining new supplier details form and supporting documentation,accessing and verifying accuracy of information.1.1.2 Loading of new and updating all existing supplier account systeminformation where necessary and ensuring data is correct and current.1.1.3 Loading and maintaining supplier details and accounts on the onlinebanking platform.1.1.4 Ensuring invoices are accurately captured, matched and processed tosupplier accounts.1.1.5 Reconciling supplier accounts monthly, follow up on anydiscrepancies identified and resolution of account queries.1.1.6 Prepare payments for COD- and monthly creditor account for weeklyand monthly payment runs.1.1.7 Complete BOP forms and submit supporting documentation foroutward payments to foreign suppliers.1.1.8 Process Return to supplier and credit notes from suppliers as andwhen required to ensure supplier accounts are up to date andaccurate.1.1.9 Send remittance advises and proof of payments to suppliers forpayments made21.1.10 File, maintain and archive supplier documents and information relatingto master data as well as transactions in both hard and soft copy1.1.11 Full reconciliation of all supplier accounts from statement to ledger andto payments listing.1.1.12 Provide samples and supporting documentation to auditors duringquarterly reviews and yearly audit1.2 The Creditors Clerk is further required to support the accounting and financefunction as may be required. This function includes but is not limited to:1.2.1 Assisting the Financial Manager or Accountant where necessary, withinformation or ad hoc reconciliations or other admin support.1.2.2 Performing financial analysis work and query resolution tasks asrequested by the accountant from time to time.1.2.3 General financial administration, queries and processing as may berequired or requested.1.2.4 Assist Financial Manager with tax related documentation as and whenrequired.1.2.5 Relief receptionist in accordance with the reception relief register whenon leave, sick or during lunch times as and when required.2. LOCATIONPlasson SA offices in Kempton Park, or such other locations or destinations as determinedby the Employer from time to time.3. REPORTING RELATIONSHIPS3.1 Reports to: Financial Manager3.2 Manages: Not Applicable.34. SKILLS and REQUIRED COMPETENCIES4.1 Excellent written and oral communication skills.4.2 Highly numerate.4.3 Interpersonal skills.4.4 Excellent administrative skills.4.5 Strong organisational and time management skills.4.6 Computer literate in Widows, MS Office and ERP as well as any other softwareowned or used by the Employer such as Pastel Evolution.4.7 Resourcefulness and problem-solving skills.5. REQUIRED PERSONAL ATTRIBUTES5.1 Attention to detail.5.2 Ability to establish and maintain good relationships at all levels.5.3 Self-motivated and able to work independently as well as part of a team.5.4 Flexibility to manage more than one task at any given time.5.5 Ability to reconcile complex accounts and have excellent attention to detail.5.6 Work well under pressure.5.7 High ethical standards.6. MINIMUM QUALIFICATION AND/OR EXPERIENCE REQUIREMENTS6.1 Matric Certificate, National Diploma or Bachelor's Degree in Bookkeepingand/or relevant qualification with accounting knowledge.6.2 Computer literacy: Competence in Microsoft Office products, and accountingsoftware programs.46.3 Any previous experience in a relevant role.
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