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Cost Accountant

Publicis Groupe
Sandton Sandton, Gauteng North Johannesburg, South Africa
Closing date
Jun 29, 2024

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Job Role
Contract Type
Full Time
Job Description

Approve Purchase Orders (POs), Cost Estimates (CEs) and invoices in NAV and Chase

· Thoroughly inspect and approve jobs on chase

· Create Supplier POs as and when required

· Send invoices for processing and follow up on payment to avoid overdue

· Every Monday inspects payment selection received from Resources Shared Service Centre and select what's due for payment.

· Every Wednesday/Thursday upon payments release, inspect all payments made and follow up on unpaid invoices and reasons thereof.

· Prepare for and set up WIP meetings with monthly AEs

· Follow-up on job closures, jobs status and queries with the Team on a regular basis

· Action revenue take-up's, revenue recognition and job closures ensuring that all completed and finished jobs, the supports are attached on the job bag.

· Prepare month end reports i.e., WIP Ageing, Debit WIP, Open POs for processing to Resources Shared Service Centre GL Team

· Review of balance sheet reconciliations and inspection of support saved by the Resources Shared Service Centre GL Team.

· Prepare support for the Finance packs for monthly Business Unit Finance meetings with the MDs.

· Monthly actuals reporting to Global Group; checking balance sheet recons to ensure items are cleared promptly; checking allocation of house costs in NAV and ensuring relevant accruals are raised; Prepare analytical review of monthly results and balance sheet.

· Assist in Periodic Budget preparation; Collating the revenue forecasts from the Client service heads; Forecast overhead costs; Analyze variances vs Commit/previous Forecast

Urgent Payments

· Attend to ad-hoc urgent payment for shoots etc.

· Check if we have billed client for the urgent payment request

· Send urgent payment for FC Approval

· Put the urgent payment on an excel sheet and send to Resources

· Check/Follow up on the payment once done and inform the Agency contact person and


· Monthly review and comments on the Creditors age analysis on 60+

· Monthly review and comments on the Debtors age analysis on 60+

· Create POs for America express business travel invoices and send for processing

· Create New vendors

· Update vendor information and payment terms when resources require updated info

· Monthly Accounts Payable (AP) review meeting

· Monthly Debtors' (AR) meeting

· Weekly internal Finance meetings

· Prepare support for monthly Business Unit Finance meetings.

· Send reminders for billing deadlines to the Team

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