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Accounting - Accounts Payable Specialist

Bargain Hunt
La Vergne, Tennessee, United States
Closing date
Jun 4, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
The most exciting thing about Bargain Hunt is our growth!

Primary Duties and Responsibilities

This is a hybrid schedule. Monday, Tuesday and Wednesday - office. Thursday and Friday - remote.

* Responsible for all accounting work necessary to insure accounts payable are processed in a timely and efficient manner.
* Code invoices, expense reports, vouchers, check requests and other similar items with correct codes, conforming to standard procedures in entering data into the financial system.
* Prepare and manage all invoices on a daily basis and send it for approval.
* Resolve invoice and un-vouchered receipt discrepancies.
* Review all invoices for appropriate documentation and approval prior to payment.
* Process check requests.
* Audit and process credit card bills.
* Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
* Respond to all vendor inquiries.
* Reconcile vendor statements, research and correct discrepancies.
* Maintain and update all accounts payable data, as well as ensure accuracy in general ledgers
* Evaluate all accounts payable balance and resolve all issues regarding unpaid invoices.
* Attach corresponding purchase orders to invoices that are incoming, along with all supporting documents.
* Investigate and resolve issues that are associated with the processing of purchase orders and invoices.
* Reconcile various accounts by identifying omissions or errors in posting by applying the right accounting standards.
* File, maintain and distribute accounting reports, records and documents.
* Help various departments with processing purchase orders.
* Monitor all payment submissions and ensure they are done within a month.
* Assist in month end closing.
* Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
* Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
* Responsible for paying all sales tax on appropriate invoices and making a note of each tax payment made.
* Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments.
* Reconcile payable reports each month to confirm that all amounts paid were accurate.
* Manage and verify all expense reports, ensuring their compliance with company policies.
* Audit and review electronic expense reports.
* Take care of employee matters related to online expenses and travel.
* Work to drive process improvements in other accounting operation functions as assigned.
* Perform other duties that are needed to support the accounting department.
* Perform other general accounting projects and tasks as assigned.

Job Specifications

* 2+ years of Accounts Payable experience.
* High school diploma required, college courses in accounting preferred.
* Must be well organized and a self-starter.
* Detail oriented, professional attitude, reliable and have a strong work ethic.
* Ability to consistently meet all deadlines.
* Proficient in Excel and Word.
* Experience with computerized ledger systems.
* Possess strong organizational and time management skills.
* Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
* Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
* Ability to communicate effectively verbally and in writing.
* Ability to interact with employees and vendors in a professional manner.
* Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

Bargain Hunt is an equal employment opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital or veteran status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. Bargain Hunt also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require an accommodation in the application process, please advise Human Resources.

Other details

* Pay Type Hourly

Apply Now

* La Vergne, TN, USA

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