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Accounts Payable and Payroll Specialist

Employer
TrellisWare Technologies, Inc.
Location
San Diego, California, United States
Closing date
Jun 4, 2024

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Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
TrellisWare launched in 2000 with an innovative culture striving to push technological boundaries in the area of wireless communications. We are now a worldwide leader in highly advanced algorithms, waveforms, and communications systems that range from small form factor radio products to fully integrated solutions.

At TrellisWare, we connect passion with purpose and together we make an impact- on our careers, our company, and the world. And you can too. If you love to innovate and collaborate in a dynamic environment where boundaries are being pushed, you belong at TrellisWare. Where the opportunity to serve is not a challenge but a gift. Where you're never going alone. Because there's too much at stake to go solo.

Our Accounting Team is seeking an Accounts Payable and Payroll Specialist to work with other team members in performing accounts payable and biweekly payroll tasks. Enhancing cohesiveness and maintaining team morale is a responsibility of all our team members, as is the ambition for self-improvement and talent development. Through this dedication to unity and professional advancement, each team member is directly impacting the successful outcome of TrellisWare's deliverables and setting the tone for our core values of delivering excellence, pushing boundaries, and empowering people.

The essential duties and responsibilities include:

* Obtain and maintain a thorough knowledge of company policies and practices related to payroll, accounts payable, expense reimbursement, purchasing and others to ensure consistent application and compliance.
* Obtain and maintain a thorough understand of payroll and ERP systems as needed to perform tasks.
* Coordinate, prepare and process full-cycle, multi-state biweekly payroll for 200+ employees in an accurate, timely and compliant manner.
* Ensure accurate and timely processing and reconciliation of payroll data.
* Obtain and maintain a thorough understanding of federal and state labor laws as needed to assure compliance with payroll requirements.
* Review and reconcile periodic payroll tax filings.
* Assist with the full-cycle accounts payable tasks including processing of vendor invoices and payment requests, employee expense reimbursements, corporate credit card transactions, and entering related information in the ERP system.
* Coordinate with internal parties to ensure invoices and payment requests have appropriate approvals, accurately match to applicable purchase orders and receiving information and assist with the resolution of discrepancies.
* Monitor application of sales and use tax on company purchases.
* Assist with weekly payment processing.
* Reconcile vendor statements to processed invoices and assist with resolving discrepancies.
* Assist with maintaining vendor information in the ERP system.
* Maintain proper documentation and record retention consistent with company policies and accepted accounting practices.
* Collaborate and communicate effectively with employees and external contacts as needed.
* Make recommendations for workflow and process improvements.
* Report and review all abnormalities with supervisor.
* Perform administrative and other duties as assigned.

Education and work experience requirements are:

* Bachelor's, AA, or AS degree in accounting or three or more years of experience performing similar duties.
* Experience in governmental contracting, ERP system QAD/EAM, Paylocity and Concur a plus.

To be considered for this position, you would need to meet, at a minimum, the knowledge, skills, and abilities listed here:

* Handles sensitive and confidential information with discretion at all times.
* Demonstrates strong organizational skills with an ability to effectively plan and prioritize, including taking initiative and meeting deadlines.
* Self-motivated, efficient and detail oriented.
* Strong problem-solving and written and verbal communication skills.
* Proficiency with Microsoft Office Suite.
* Works well independently and as part of a team.
* Professional demeanor with a high degree of flexibility, strong process orientation and good judgment.

The physical demands described here represent those that must be met in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable those with qualified disabilities.

* Able to frequently sit, stand, walk, use hands to fingers, handle or feel, reach within hands and arm's length, stoop, kneel, and crouch, talk and hear.
* Regularly required to sit for extended periods of time; frequently required to use office equipment such as PC, printer, telephone, etc.
* Able to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
* Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Additional requirements are:

* U.S. Citizenship or Permanent Residency
* Monday through Friday business hours with one-hour lunch break

Note: Many of TrellisWare's positions require a security clearance or the ability to obtain one. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

TrellisWare Technologies pays competitively according to the market in an individual's geographic location, in addition to their qualifications and experience. The posted range is for individuals located in the San Diego, CA area. The pay range for this position is: $55-$70k, annually.

Disclaimer - The above statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Nothing in the job description restricts the company's right to change, assign, or reassign duties and responsibilities at any time for any reason.

#LI-Hybrid

* TrellisWare Technologies, Inc. is an EEO/AA/Disability/Vets Employer.*

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