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Payroll Specialist

Wellington Wellington, Wellington Greater Wellington, New Zealand
Competitive Salary
Closing date
Jun 23, 2024

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Job Role
Contract Type
Full Time
Xero is a beautiful, easy-to-use platform that helps small businesses and their accounting and bookkeeping advisors grow and thrive.

At Xero, our purpose is to make life better for people in small business, their advisors, and communities around the world. This purpose sits at the centre of everything we do. We support our people to do the best work of their lives so that they can help small businesses succeed through better tools, information and connections. Because when they succeed they make a difference, and when millions of small businesses are making a difference, the world is a more beautiful place.

How you'll make an impact

The Payroll Specialist is part of the Finance Team which undertakes the finance function for all of Xero's worldwide operations. The Pay Team, within the wider Finance Team, is a global shared service. You will be part of the team responsible for the efficient and accurate processing of end-to-end payroll. The payroll system currently used is Netsuite Infinet Cloud, which has data integrations to Netsuite ERP and Workday HRIS. We also use Slack for communication and Zendesk for customer service. Xero also uses third party payroll providers for certain smaller payrolls in New Markets.

What you'll do
  • You'll be responsible for the effective and accurate processing of end-to-end payrolls and associated processes, including:
  • End to end monthly payroll processing for all staff through Infinet Cloud payroll (NetSuite)
  • Administering payroll services in accordance with organisational policies and procedures and in line with the legislative, departmental and auditing requirements
  • Identifying and resolving day to day payroll issues, escalating any significant risks and issues in a timely manner
  • Assisting with the monthly balancing and reconciliation of the payroll control accounts, including accurate and timely payment of all payroll liabilities, in line with relevant legislation
  • Administering superannuation and maintaining salary sacrifice arrangements
  • Maintain accurate records and follow procedures with respect to the proper filing of hard/soft copy information
  • Work with People Experience (PX) to maintain the integrity of employee data in Workday
  • Respond to staff queries and promote a strong customer focus with ongoing emphasis on quality of service delivery
  • Preparing all Payroll submissions including company specific payroll returns, tax returns, online filings with tax authorities, superannuation and worker's compensation etc, ensuring all requirements are met within required timeframes
  • Supporting the Payroll Team Lead/Payroll Manager in Identifying opportunities for continuous improvement in processes, and recommend solutions to improve the value delivered to customers and stakeholders
  • Ad-hoc project work as required - eg new systems implementation and training, as appropriate

What you'll bring with you
  • Good understanding of legislation and 2+ years payroll processing experience gained through previous NZ payroll for a large company
  • Prior experience in global payroll for a medium to large company is an advantage
  • Experience with a cloud based system (we currently use Netsuite Infinet Cloud, WorkDay and Zendesk) is an advantage
  • Strong planning, organisational and self-management skills with an ability to manage multiple competing priorities
  • An aptitude for self-development for current and future employment
  • A genuine team player who works collaboratively with and contributes to the function of a high performing team
  • Understanding of General Ledger systems including payroll journals
  • Exceptional attention to detail and accuracy essential

Why Xero

Offering very generous paid leave to use however you'd like (plus statutory holidays!), dedicated paid leave to care for your physical and mental wellbeing as well as an Employee Assistance Program to access mental health care for you and your family, free medical insurance, wellbeing and sports programmes, employee resource groups, 26 weeks of paid parental leave for primary caregivers, an Employee Share Plan, beautiful offices, flexible working, career development, and many other benefits that reflect our human value, you'll do the best work of your life at Xero.

Our collaborative and inclusive culture is one we're immensely proud of. We know that a diverse workforce is a strength that enables businesses, including ours, to better understand and serve customers, attract top talent and innovate successfully. At Xero we embrace diversity and inclusion and value a #challenge mindset.

Research has shown that women and underrepresented groups are less likely to apply to jobs unless they meet every single competency or experience . If you are excited about this role, but your past experience doesn't align perfectly, we encourage you to apply anyway. You could be just the right person for this role and Xero. If you have any support or access requirements, we encourage you to advise us at time of application and throughout the interview process.

Xero is an NZ Immigration Accredited Employer and Rainbow Tick certified too.

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