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Procure to Pay Associate 1

Employer
Alstom
Location
Bangalore Bengaluru, Karnataka Karnataka, Karnataka, India
Salary
Competitive Salary
Closing date
May 22, 2024

View more

Job Role
Other
Sector
Finance
Contract Type
Permanent
Hours
Full Time
We create smart innovations to meet the mobility challenges oftoday and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric busesand driverless trains, as well asinfrastructure, signalling and digital mobility solutions. Joining us meansjoininga truly global community ofmore than70000people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

Procure to Pay Associate 1

NETWORK & LINKS:

INTERNAL
  • Other teams within GFC
  • Sourcing
  • Supply chain
  • HR
  • Employees
  • Country/Region treasury


EXTERNAL
  • Banks


OVERALL PURPOSE OF THE ROLE:

To execute responsibilities related to Procure To Pay process for specific country/countries assigned to the role



RESPONSIBILITIES:


Payables :
  • Receive physical & electronic documents
  • Retrieve documents from vendor portal
  • Scan physical and electronic documents
  • Validate documents
  • Perform data augmentation
  • Archive documents according to country policies
  • Process 3 way, 2 way and exception invoices
  • Manage related litigations
  • Process credit notes
  • Manage credit note approvals
  • Post recoveries, down payments and retentions
  • Post other FI documents, adjustments
  • Respond to supplier queries


Disbursements :
  • Prepare and publish payment schedules
  • Generate payment proposal
  • Review payment exceptions
  • Obtain proposal validation
  • Calculate and propose funding
  • Execute various payment methods
  • Reconcile bank debits with payment file
  • Record payments entries in ERP
  • Handle exception requests
  • Clear liabilities and payments


Travel & Expense:
  • Receive Physical and Electronic claims
  • Perform standard and compliance checks on claims
  • Manage claim related litigations
  • Process international travel advances
  • Receive and respond to employee queries
  • Publish claims related guidelines
  • Archive documents according to country policies


Common :
  • Adhere to set process and SOPs in the day to day execution of tasks
  • Adhere to set controls in the process during execution of tasks
  • Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions


Qualifications & Skills:

EDUCATION

Graduate in Accounting / Finance

Language: English (mandatory)

BEHAVIORAL COMPETENCIES:
  • Ability to communicate in English, both written and verbal
  • Team playing skills
  • Ability to adhere to set guidelines


TECHNICAL COMPETENCIES & EXPERIENCE

Mandatory
  • Understanding of accounting
  • Basic skills in accounting tools


Desirable
  • Exposure to ERPs


AIR VALUES (Agile, Inclusive & Responsible) BEHAVIOUR:
  • Capacity to continuously adapt to a changing environment by showing a pro-active and positive approach
  • Actively listen to people, encouraging feedback and sharing experiences
  • Make things simple
  • Focus on our goals and prioritize our actions
  • Be curious and have an appetite for learning
  • Work as a team and avoid silos
  • Ask questions instead of making assumptions
  • Show respect for others individuality and cultural identity
  • Keep our commitments towards internal and external stakeholders (employees, customers, passengers, society)
  • Comply with our code of ethics and support the use of the Alstom Alert Procedure
  • Learn from your mistakes and implement corrective actions


EXPERIENCE / SKILL SET
  • 1-3 years of experience in accounting


An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.

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