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Accounts Payable Specialist

Employer
Jackson Community College
Location
Jackson, Michigan, United States
Closing date
May 20, 2024

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Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Accounts Payable Specialist
$19.00 - $22.00 Hourly

Description
At Jackson College, we believe in fostering an inclusive and supportive work environment where every team member can thrive. As a dynamic and forward-thinking educational institution, we are dedicated to providing high-quality education services to our community, guided by our core values and commitment to excellence.

Position Overview: We are seeking a detail-oriented and dedicated Accountant to join our team at Jackson College. In this role, you will be responsible for performing specialized accounting tasks, primarily focused on accounts payable processing and providing exceptional customer service to both internal and external stakeholders.

FOR HIGHEST CONSIDERATION APPLY BY: MAY 3RD

How to Apply: If you are a motivated individual who thrives in a collaborative environment and meets the qualifications outlined above, we encourage you to apply by submitting your resume and a cover letter detailing your relevant experience and why you would be a great fit for this position at Jackson College. We look forward to reviewing your application!

Jackson College is an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status.

Essential Functions
Key Responsibilities Includes the following. Other duties may be assigned.
  • Process accounts payable for both Jackson College and the Foundation.
  • Prepare monthly wire payments and handle annuity transactions.
  • Address vendor inquiries regarding billing status.
  • Manage returned ACH payments and update banking information as necessary.
  • Coordinate check status inquiries, voiding, and reissuing processes.
  • Oversee the stale dated check process and ensure compliance with regulations.
  • Maintain vendor W-9s and facilitate outreach efforts.
  • Develop and maintain process documentation for accounts payable procedures.
  • Ensure proper filing of accounts payable documents.
  • Prepare routine and corrective journal entries.
  • Reconcile liability accounts related to accounts payable.
  • Track and reconcile professional development, travel, and expenses.
  • Assist with recording and tracking credit card transactions.
  • Serve as backup for payroll-related tasks.
  • Monitor and manage the Business Office secure mailbox.

Minimum Qualifications
Qualifications: Minimum Required:
  • Associate degree in accounting or business administration OR three to five years of related accounting experience.
  • Strong understanding of accounting principles and practices.
  • Familiarity with accounting computer systems and databases.
  • Knowledge of college regulations and relevant federal/state laws.
  • Ability to resolve problems and make sound decisions.

Preferred:
  • Effective communication skills, both verbal and written.
  • Familiarity with college accounting and budget systems.
  • Understanding of ethical business practices.
  • General knowledge of banking procedures.
  • Excellent time management skills.
  • Proficiency in Microsoft Office, particularly Word and Excel.
  • Ability to calculate figures and percentages accurately.

Physical Demands:
  • Ability to use hands for handling and operating equipment.
  • Extended periods of sitting may be required.
  • Occasional standing, walking, and reaching.
  • Ability to occasionally lift and move up to 10 pounds.
  • Visual acuity to adjust focus and review documents.

Work Environment:
  • Moderate noise level in the work environment.

Supplemental Information
Jackson College only accepts on-line applications though this system. For assistance with this, please call 517-796-8468.

Please use your legal first and last names on your application. If you are hired, you will have the opportunity to identify and utilize your preferred name.

The Jackson College Nepotism policy prohibits hiring of a relative or someone with a familial relationship to work in the same instructional department, office or administrative unit of the College including spouse, child, stepchild, parent, stepparent or sibling of the employee or spouse, aunt, uncle, niece/nephew, grandparent, grandchild, and members of the same household including domestic partner.

It is important that your application show all the relevant education and experience you possess (even if you are repeating it from your resume or cover letter). For instance, do not say, "See Resume or C/V." Your resume, cover letter, and if a degree is required an unofficial transcript must be attached to your application. Applications will be rejected if incomplete.

When you apply for the position, you will get to the document upload area where you will be given an opportunity to attach your documents such as your vita, transcripts, etc.. Instructions will also be found there.

The College reserves the right to request proof of degree or certification at a later date if these documents are required as part of the qualifications for the position. Final candidates will be subject to a criminal background as part of the employment process.

If selected you will be required to complete the US Citizenship and Immigration Services, Employment Eligibility Verification form I-9 and provide documentation verifying identity and eligibility to work in the United States. Jackson College is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three (3) working days prior to the date of need.

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