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Accounts Payable Specialist

JX Enterprises
Hartland, Wisconsin, United States
Closing date
May 16, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
Job Purpose:
Under the direction of the Accounts Payable Supervisor, the Accounts Payable Specialist processes invoices at the corporate location for all branches, reconciles vendor statements, handles vendor calls, and miscellaneous duties.

Shift: Monday - Friday 8:00 a.m. - 5:00 p.m.

Pay: $19.00 - $23.00/hr. (depending on experience)

Essential Duties and Responsibilities:

Process invoices timely and efficiently in a paperless environment.
Verify receiving documentation and match to invoices and purchase orders using 3-way match
Verify appropriate general ledger accounts.
Accurately enter invoices into accounting software.
Monitor EDI invoices
Review invoices and calculate use tax as needed.
Accrue unpaid invoices on a monthly basis.
Reconciling vendor statements against in-house statements.
Auditing invoices against information within accounting software.
Proactively obtaining missing invoices or information from vendors and/or branches.
Resolve vendor statement discrepancies
Managing relationships with internal customers and external vendors
Maintaining a diplomatic and courteous manner.
Responding to requests for information in a timely manner
Following up until resolution is obtained
Other duties as assigned. May include, but not limited to, the following
Vendor setup and maintenance
Monitor general department emails
Use and maintenance of electronic invoice routing and storage programs
Maintain recurring payments

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

Attention to Detail
Problem Solving
Time Management

Minimum Qualifications:

Strong verbal and written communication skills.
Data entry with strong 10-key skills
High Attention to detail
Ability to Prioritize and handle multiple tasks
Experience working with computer programs and spreadsheets

Education: High School or Equivalent
Experience and/or Training: None
Licenses/Certificates: N/A
Technology/Equipment: PC or Laptop

Preferred qualifications:

Education Associate's degree in Accounting
Experience and/or Training: 2+yrs of equivalent experience
Licenses/Certificates N/A
Technology/Equipment N/A

JX Enterprises, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

2 year(s): Accounts Payable
High School or GED or better
Microsoft Excel
Time Management
Phone Skills
Computer Skills
Accounting Knowledge
Team Player: Works well as a member of a group
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Self-Starter: Inspired to perform without outside help

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