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Administration Assistant

Eastbourne, East Sussex, United Kingdom
Competitive Salary
Closing date
May 18, 2024

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Job Role
Accounts Assistant
Contract Type
Full Time
Administration Assistant
  • Job Type: Permanent 18.5 hours per week - Term Time plus 2 weeks
  • Salary Range: £22,457 - £23,453 FTE (£9,948 - £10,3289 Pro Rata)

  • Location:

Reed Education are supporting a local secondary with the recruitment of their Administration Assistant. This part time position involves supporting the Office Manager in the efficient operation of administrative and finance functions at the school, serving as a key point of contact for staff, pupils, parents, and external agencies.
Day to Day of the Role:
  • Serve as a point of contact at reception in the absence of the Front of House Lead and Office Supervisor, handling queries or directing them appropriately.
  • Communicate effectively with parents using various methods including email, texting systems, and paperwork.
  • Perform clerical tasks such as managing emails, post, and messages as directed by the Office Manager.
  • Undertake secretarial duties to produce well-presented and accurate correspondence, reports, and documentation.
  • Assist in maintaining and updating the central filing system and electronic pupil profiles in compliance with the school’s Document Retention Policy.
  • Address emergency issues in the absence of office colleagues to maintain the efficient running of the school office.
  • Support academy events as directed by the Office Manager.
  • Act as the primary liaison between the school and the central finance team, ensuring proper financial processes are followed.
  • To be the primary point of contact between the school and the central finance team.
  • To ensure all cash and cheques received are accurately accounted for, recorded and banked or prepared for collection, notifying finance of the transactions. • To record and reconcile purchase card expenditure each month as required by the card holders, getting the records signed by the budget holder/s before sending them to their head office.
Required Skills & Qualifications:
  • Proven experience in administrative roles, preferably within an educational setting.
  • Strong communication and interpersonal skills to interact with various stakeholders.
  • Competency in clerical tasks and secretarial duties, ensuring accuracy and attention to detail.
  • Familiarity with maintaining filing systems and managing confidential information.
  • Experience with finance administration, including the handling of orders, receipts, and payments.
  • Proficiency in using MIS systems like Bromcom and other relevant software.
  • Ability to work independently and as part of a team, with a flexible approach to handle multiple tasks.
  • Local Government Pension Scheme - with a generous employer contribution;
  • Employee Assistance Programme - Wellbeing and advice;
  • Ride to Work Scheme;
  • Kent Rewards Scheme - access to local and national retail discounts.
  • Employee Referral Recruitment Incentive.

To apply for the Administration Assistant position, please submit your CV by Monday 15th May.

Interviews will be held shortly after

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