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Senior Associate - Travel & Expense

Hyderabad Hyderabad, Telangana Telangana, Telangana, India
Competitive Salary
Closing date
Apr 24, 2024

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Job Role
Senior Manager
Contract Type
Full Time
Company Description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

Job Description

We have a new and exciting opportunity for a Senior Associate - Travel & Expense to join our Finance team in Hyderabad, India.

We are seeking a highly motivated, people-focused professional to join our existing team of like-minded and experienced employees.

Working as part of the Group Finance team, you will assist Travel & Expense Manager on the Travel programme ensuring smooth use of the Group travel booking system (NAVAN) and support of user requirements whilst keeping within the parameters of the travel strategy and keeping abreast of industry best practice.

What will you do?
  • Support T&E Manager in driving the Navan Global Travel Programme by managing, and overseeing travel and expense activities, ensuring compliance with company policies.
  • Assist T&E manager in developing a suite of Navan system generated reports to ensure all stakeholder requirements are met. (Stakeholders include IQEQ Cluster leads, Group Finance, Suppliers, Budget holders and Navan system users/approvers.)
  • Collaborate with various departments and stakeholders to gather information, address queries, and resolve issues promptly and professionally related to Travel & Expense.
  • Prepare regular reports on T&E activities, including spend analysis, compliance metrics and provide insights to the manager for cost-saving opportunities by analysing data to identify trends, discrepancies, and process improvements.
  • Assist in updating and maintaining of travel policies and procedures.
  • Monitor and report any non-compliance issues to the T&E Manager.
  • Support T&E manager in budget planning and forecasting for the travel programme.
  • Source and negotiate special rates with travel related providers to ensure optimal costs are always available within the system to support the overall Travel strategy.
  • Manage Navan relationship engaging in issue resolution, system development and expansion projects.
  • Experience in a Business Travel & Expense role and in particular with use of a T&E System (experience of Navan, formerly Trip Actions is an advantage).
  • Experience of working in a global multi-currency professional services business.
  • Bachelor’s degree in finance, MBA, or related field.
  • 2-4 years of relevant work experience in travel and expense management.
  • Sound understanding of financial reporting and budgeting.
  • Proven negotiation skills.
  • Microsoft Office experience.
  • Strong interpersonal and communication skills.
  • Strong organizational skills.
  • Resourcefulness and problem-solving aptitude.
  • Resilient - can work in a fast-paced environment.
Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

Key behaviours we expect to see

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:
  • Customer Focus - Building strong customer relationships and delivering customer-centric solutions.
  • Interpersonal Savvy - Relating openly and comfortably with diverse groups of people.
  • Plans & Aligns - Planning and prioritizing work to meet commitments aligned with organisational goals.
  • Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
  • Manages Conflict - Handling conflict situations effectively, with a minimum of noise.
  • Self-Development - Actively seeking new ways to grow and be challenged using both formal and informal development channels.
  • Organizational Savvy - Manoeuvring comfortably through complex policy, process and people-related organisational dynamics.
  • Demonstrates Self-Awareness - Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
  • Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
  • Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.

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