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PP1643 - Creditors Clerk

Employer
Alexander Forbes Limited
Location
Sandton Sandton, Gauteng North Johannesburg, South Africa
Salary
Competitive
Closing date
Apr 25, 2024

View more

Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Designation: PP1643 - Creditors Clerk Category: Cross Functional Support - OF5305 Posted by: Alexander Forbes Posted on: 19 Apr 2024 Closing date: 26 Apr 2024 Location: Sandton Purpose of the Job: To process Creditor and Once off invoices, in an accurate, timely and efficient manner to service providers (Internal & External) as per agreed timeframes, in the accounting systems, with the correct account line allocations in line with the correct approval authority to the general ledger, meeting SARS requirements of a valid tax invoice. Overview: Capturing of Invoices: Once-Off payments and Creditor Payments To accurately capture invoices daily in the accounting systems in order to effect payment timely and accurately to once off suppliers within the agreed timeframes. Ensure invoice meets SARS requirements of a valid tax invoice. To ensure vendor process is adhered to To ensure accounts payables procedure, processes and guidelines are adhered to. To ensure invoices are correctly authorized as per the authority matrix and allocated to the correct general ledger account lines and cost centre To ensure payment batch is submitted for checking and paid timely per agreed timelines • Ensure remittances are submitted daily for all payments processed Accurate filing of invoices electronically Apply the relevant controls required in accounts payable To ensure Creditor payments are processed and submitted for payment timely. Credit terms are met, queries resolved timely to avoid interest and penalties. Check, match and capture invoices against statements Understand age analysis of accounts and under general structures Action queries and reallocations from internal customers timely in the correct reporting period, achieving timeous and accurate month-end and year-end process. Provide back-up to the team when required Assist with any task that may arise from time to time in the finance department • Provide management information when required. Timeous and accurate achievement of month-end process To ensure emails are read and responded to timely and within the agreed turnaround times. Claims Ensure claims are processed accurately and submitted for timely for payment timely. Projects To assist with ad-hoc projects.

Requirements:
  • Matric with minimum Maths and Accounting.
  • Studying towards a relevant accounting qualification, Accounting Diploma/Degree.
  • Three or more years full function Creditors Experience in accounts payable environment.
  • Two or more years in AP clerk experience
  • Oracle or similar P2P systems

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  • Capturing of Invoices: Once-Off payments and Creditor Payments
  • To accurately capture invoices daily in the accounting systems in order to effect payment timely and accurately to once off suppliers within the agreed timeframes.
  • Ensure invoice meets SARS requirements of a valid tax invoice.
  • To ensure vendor process is adhered to
  • To ensure accounts payables procedure, processes and guidelines are adhered to.
  • To ensure invoices are correctly authorized as per the authority matrix and allocated to the correct general ledger account lines and cost centre
  • To ensure payment batch is submitted for checking and paid timely per agreed timelines • Ensure remittances are submitted daily for all payments processed
  • Accurate filing of invoices electronically
  • Apply the relevant controls required in accounts payable
  • To ensure Creditor payments are processed and submitted for payment timely.
  • Credit terms are met, queries resolved timely to avoid interest and penalties.
  • Check, match and capture invoices against statements
  • Understand age analysis of accounts and under general structures
  • Action queries and reallocations from internal customers timely in the correct reporting period, achieving timeous and accurate month-end and year-end process.
  • Provide back-up to the team when required
  • Assist with any task that may arise from time to time in the finance department • Provide management information when required.
  • Timeous and accurate achievement of month-end process
  • To ensure emails are read and responded to timely and within the agreed turnaround times. Claims
  • Ensure claims are processed accurately and submitted for timely for payment timely. Projects
  • To assist with ad-hoc projects.

Requirements:
  • Matric with minimum Maths and Accounting.
  • Studying towards a relevant accounting qualification, Accounting Diploma/Degree.
  • Three or more years full function Creditors Experience in accounts payable environment.
  • Two or more years in AP clerk experience
  • Oracle or similar P2P systems

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