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Accounts Payable Team Manager

Legal & General
Cardiff, Cardiff County, United Kingdom
Competitive Salary
Closing date
Apr 21, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
Company Description

Helping over ten million people around the world manage their savings, retirement plans and life insurance requires a lot of people behind-the-scenes. It's up to us in L&G Group functions - which includes our tech and digital teams, Group Finance, HR, Risk and Corporate Comms to provide the essential support services that all areas of the business need, here in the UK and overseas. Simply put, we enable everyone at Legal & General to do what they do best. That means we're helping to improve our customers' lives, and contributing to the success of the business every day.

Job Description

You will manage, motivate and develop employees at all levels in a manner that is consistent with the company's policies and procedures. To ensure both teams provide a high quality, controlled and cost-effective service.

Accounts Payable - Ensure the processes and controls within the Accounts Payable team are adhered to fully and payment requests are processed, authorised and paid in a timely fashion to both external suppliers and staff.

What you will be doing:
  • Manage the Accounts Payable team and ensure all staff expense claims and supplier invoices (PO, Non-PO and consolidated) for all ledgers (UK and overseas within GFAS) are processed in a controlled and timely manner.
  • Oversee approval of all non-system expenses and preparation of timely MI covering all aspects of the AP team.
  • Responsible for the review of expense policies and management of all expense policy changes ensuring they are approved by the Head of Accounts Payable & Cash Management, Group Tax and relevant HR / Group Finance management where applicable.
  • Maintain relationship with Group Tax to ensure legislative changes and agreements approved by HMRC regarding expense dispensation are fully implemented with minimal risk to Legal & General.
  • Oversee approval of all non-system expenses and preparation of timely MI covering all aspects of the AP team.
  • Manage the processes and procedures relating to the supplier due diligence and set-up / amendments of suppliers / staff and ensure that all necessary checks and balances are completed. Ensure an independent audit check of all work completed from a supplier details (setup, bank amendment or address amendment) or staff (new user, bank amendments) are verified by a member of the AP team and recorded on file.
  • Be the main point of contact for any queries or questions related to the various policies and procedures within the Accounts Payable team.
  • Oversee preparation of daily, weekly and monthly processing management information to ensure that all key issues / control failures are brought to the attention f the Head of Accounts Payable and Cash Management as they arise and appropriate actions are in place to strengthen controls going forward.
  • Be responsible and ensure procedures, PCRM's OneSumX, EUC initiatives and all GDPR/DPA controls are in place for all the Accounts Payable and Supplier Set-ups (Purchasing) activities, are regularly reviewed and all necessary controls and MI produced accurately and timely and kept up to date as per the various requirements in place.
  • Responsible for ensuring all BAU SLA's and MI are monitored, together with capacity plans / data for divisions and timesheets where necessary.
  • To manage any projects or continuous improvement initiatives that arise within the Accounts Payable department to ensure that all possible risks are mitigated and appropriate controls are maintained / enhanced, without adversely affecting operational service levels.
  • Treating Customers Fairly (TCF) - Ensure that the appropriate finance MI, processes and systems are in place to provide support to the product divisions so that customers are treated fairly in line with Legal & General's customer experience and TCF policy.
  • To manage the team in accordance with the Company's policies and procedures, including the Partnership Agreement, so that the team's business objectives are achieved consistently.
  • Would be beneficial to be willing to obtain / have a basic accountancy qualification such as AAT.
  • Have a good knowledge base of how an Accounts Payable department operates and functions, with an understanding of the various processes within, including how an accounting system (ideally Oracle / GFAS) is used.
  • Broad knowledge of each of the Group's businesses / divisions including a knowledge of the operational structures of senior management and their reporting lines.
  • Working knowledge of the following:
    - Group risk management framework;
    - Health & Safety awareness;
    - Disciplinary / sickness procedures;
    - E-mail / internet usage policy;
    - Performance management framework.
  • HR policies
  • Understanding the impacts from current tax regulations upon the AP team.
  • Understands the requirements and approaches used for projects within Legal & General - including the ability to document and lead a project through its phases to completion.
  • Proactively seeks solutions to problems.
  • Clarifies objectives, aims, time-scales and required outcomes.
  • Obtains appropriate factual data to assist in decision-making.
  • Builds and develops strong relationships with external contacts, staff, peers and other contacts within the business.
  • Development of the team both as a unit and as individuals.
  • Prioritisation, planning and organisation of multi-task/person assignments.
  • Works with and provides guidance and support to other teams.
  • Practice effective delegation: clear explanations, establish capabilities, use as an opportunity to develop, monitor progress and provide constructive feedback.
  • Managing the team effectively within a changing environment
Additional Information

When you commit to Legal & General, we'll commit to you too. That means we'll recognise and reward your hard work, your performance and your contribution.

If you join us, you'll get access to some great benefits, including private medical insurance, at least 25 days holiday (excluding bank holidays), a generous pension scheme, life assurance, and Income Protection. You can participate in our electric car scheme, which offers employees the option to hire a brand new electric car through tax efficient salary sacrifice. We're also proud to offer competitive family leave.

You'll have the opportunity to participate in our annual, performance-related bonus plan and valuable share schemes. And then there are the many discounts we offer that you can take advantage of - both for our own products and at a range of high street stores and online offerings.

The brand with the brolly is choosing today to change tomorrow.

Since 1836, we've grown to become one of the world's largest asset managers, homebuilders, pension providers and insurance brands.

We're all here to improve the lives of our customers, build a better society for the long term, and create value for our shareholders - helping to shape a better future for society and the planet.

We need people who share our ambitions, agility and entrepreneurial spirit to help us do it.

At L&G, you'll find a balance that helps you be your best. Empowered by hybrid working, we're supported by technology and workplaces that enable us to work effectively wherever we are. We come together in offices to collaborate and connect, and use time at home for individual, focused activities. And, when we achieve great things, we celebrate our success and reward strong performance.

Today, there's over 10,000 of us, working towards our mission, with plenty of opportunities to grow your career as we grow L&G. Will you join us?

Great minds don't have to think alike, so we welcome voices from all backgrounds. Bringing together people with different life experiences helps us build empathy with our customers and drive innovation.

We don't just talk about it, we actively promote diversity and equitable opportunities for all. That means our employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability or protected veteran status. In fact, we embrace every dimension of diversity to reflect the customers and communities we serve.

We think it's important to create an inclusive environment where we can all belong, contribute and drive progress, where you can develop and grow, and be empowered. We want you to use your voice to help us build a better tomorrow.

We all work differently, and have different needs, which is why. we're always open to discussing flexible working arrangements. Likewise, we're committed to finding reasonable accommodations for candidates with specific needs during our recruiting process.

So whoever you are, wherever you are, whatever your story, we'd love to hear from you.

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