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USA Payroll Specialist

Shashwath Solution
Chennai Chennai Tamil Nadu, Tamil Nadu, India
600000 - 1000000 INR per year
Closing date
Apr 16, 2024

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Job Role
Contract Type
Full Time
Job Description:

We are seeking a payroll processing specialist to handle US payroll operations for non-profit entities. The ideal candidate will have experience handling payroll operations for non-profit entities, ensuring compliance with federal and state regulations, managing 401k/403b audits, reviewing timesheets, coordinating with HR, and managing employee benefits. This role requires meticulous attention to detail, strong organizational skills, and a deep understanding of payroll processes.


  • Process payroll accurately and promptly, including off-cycle payroll runs wherever required, for all salaried and hourly employees, contractors, and volunteers.
  • Review timesheets for accuracy, completeness, and compliance with organizational policies and procedures.
  • Coordinate with HR and the Operations team to address any discrepancies or issues identified during timesheet review.
  • Collaborate with HR and Finance teams to ensure accurate employee data management, including new hires, terminations, and changes in compensation or benefits.
  • Handle inquiries from employees regarding payroll-related matters and provide timely and accurate resolution.
  • Prepare and submit payroll reports as required by management or regulatory authorities.
  • Manage employee benefits programs, including enrollment, changes, and terminations.
  • Ensure compliance with federal, state, and local regulations governing payroll processes, including tax withholding, reporting, and remittance.
  • Maintain up-to-date knowledge of regulatory changes affecting payroll processing and implement necessary adjustments to ensure compliance.
  • Serve as a primary point of contact for employees regarding payroll-related matters and employee benefits inquiries.
  • Coordinate and manage 401k/403b audits, gathering relevant documentation and facilitating auditor inquiries.
  • Work closely with Finance and Accounting teams to reconcile payroll accounts and ensure accuracy in financial reporting.
  • Assist in developing and implementing payroll policies, procedures, and best practices to enhance efficiency and effectiveness.

  • Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
  • Minimum of six years of experience in payroll processing, preferably in a non-profit environment.
  • Proficiency in payroll software (e.g., ADP, Paychex, Paylocity, etc.) and MS Excel.
  • Strong understanding of federal, state, and local payroll regulations, including tax laws and reporting requirements.
  • Experience with 401k/403b administration and audits preferred.
  • Excellent attention to detail and accuracy in data entry and calculations.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Exceptional communication skills, both written and verbal.
  • High level of integrity and discretion when handling confidential information.

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