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Stock Co-ordinator

Bidvest Tank Terminals
Durban Durban eThekwini, South Africa
Closing date
May 13, 2024

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Job Role
Contract Type
Full Time
Job Advert Summary
Bidvest Tank Terminals is looking to fill a Stock Co-ordinator position, to be based within the Durban Business Unit and reporting to the Stock Manager. The incumbent will ensure the effective and efficient capturing, posting and control of all operational activities on sites which affect stock. The incumbents will assist in ensuring the effective and efficient administration and control of bond related activities in accordance to all SARS, Customs and Excise Regulations:
Minimum Requirements

Grade 12 with mathematics
Degree/Diploma in Supply Chain Management, Logistics or Finance
3 years' customs clearing experience
Experience in liquid bulk storage/sites and shipping operations advantageous
Book keeping experience required
SAP experience advantageous

Duties and Responsibilities

Ensure all ship movements are confirmed accurately within 24 hours of final ship dip and explain any variations against this deadline (imports, exports)
Assist with releasing of tanks with signed indemnity after provisional dips are done
Timeously deliver P201 to Clearing & Forwarding Department and BTT surveyors once confirmed
Review P201 checklist for discrepancies (dip temperatures, density, height) sign off as proof of review
Compile vessel summary report and investigate abnormal loses/gains/variances between ship/shore and provisional dips
Produce monthly shipping statistics
Capturing and posting transfers
Ensure all rail before dips and rail after dips are posted timeously and before another operational activity is to take place
Ensure all tanks have a GMD
Assist with month end and liaising with site and the surveyors
Create Bond Pages for Ship inbounds and for tank transfers
Assigning and releasing of all bonded orders to the correct bond pages
Capturing and managing all VOC's
Co-ordinating and controlling the movement of bonded stock as well as stock adjustments for bonded products
Co-ordinating and controlling transfer of ownerships
Implement and practice FIFO and ensure bond pages do not exceed two years
Updating of bond pages with ex-bond customs numbers
Follow up on any other processing errors and ensure that they are corrected
Ensure that all product received into terminalis customs cleared
Provide after-hours support assigning and releasing of bonded orders
Reconcile monthly tank/book stock when necessary
Authorise the release of bonded product (orders to site)
Check for vehicles which have not been dispatched and report on it daily
Execute any other responsibility that is legal and lawful and is in the best interest of the company
Be available for after-hours support/queries regarding bond pages and stocks

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