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Financial Assistant

Stonebridge HR Solutions
Pretoria Pretoria Tshwane, South Africa
Closing date
Apr 22, 2024

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Job Role
Accounts Assistant
Contract Type
Full Time
Reference: Pta000016-VLR-1Our client, who is a leader in their industry, is looking for a Financial Assistant to join their team at their Pretoria East office.

Senior Certificate (grade 12), with accounting as a subject.
2 Years relevant experience.
Pastel, NAV or similar financial system experience.
Computer literate in MS Word, Excel, PowerPoint and Microsoft Outlook on intermediate level.
Good communication and interpersonal skills and able to work independently.
Must be detail orientated.
Valid code 8 drivers licence.
Own transport.
Must be willing and able to work overtime, including weekends.
Must be able and willing to travel and sleep out.
Must at least understand Afrikaans (Essential)

Job description:Diary administration for the CFO

Responsible to ensure that there are no diary clashes with regards to meetings, etc.
Timeous and up to date responses:

ensure that calendars sync with each other all the time.
coordination at the beginning and end of the year to ensure smooth running.
day-to-day basis - ensure smooth running , that deadlines sent for the day are met, all documents involved are up to date.

E-mail administration

Respond/reply to emails on behalf of the CFO
Follow up on emails sent

Documentation administration including correspondence

Completion of all necessary documents (i.e. vendor applications etc.)
Filing and storing of all documents received (on cloud and hard-copy file)
Prepare documents for meetings.
Assist with document administration (typing notes, agendas, letters)
Filing documents in correct order, according to meeting date, various entities and sections.
Create purchase orders for the Finance and Corporate Services department. Obtain approval and signatures from the CFO and submit to the creditors clerk for payment.

ReportingDiarise all reporting timelines and deadlines with regards to:

Financial reporting on various internal and external projects
Reporting dates to Exco and the Board
SARS deadlines per category per entity, etc.
Liaise, align and communicate with the finance team to meet these deadlines
Basic financial calculations and working papers.

Bank administration

All bank administration for the various banks and various entities and users on banking platforms.

Meetings and workshops

Scheduling of meetings for the CFO
Booking of boardroom
Catering, when applicable
Welcome guests on arrival for meetings and/or workshops.

Travel arrangements and personal claims

Travel arrangements for Finance team (flights, accommodation and car and shuttle rental)
Accommodation arrangements for finance team for meetings at Nampo Park with the team member from other departments arranging these meetings.
Claim administration: completion and supporting documentation.

IT administration and support

Assistance and administration with regards to IT, quotations etc.

Pool-cars and sponsored vehicles administration

Manage diaries of various pool vehicles at Pretoria office
Km's management and book various vehicles services (within service intervals ) with our service provider
Liaise and arrange car wash for pool cars timeously with our service provider

Ad-hoc task

Ad-hoc assistance as and when needed pick-up, drop-off of documentation and ad-hoc purchases with the e-Wallet card etc.
Capturing the teams leave
Minutes of our team meetings
Any ad-hoc assistance from time to time with regards to the finance and corporate services department.

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.
R23 800 - R23 800 - Monthly

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