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Senior Finance Mgr

Employer
AbbVie
Location
Bangalore Bengaluru Karnataka, Karnataka, India
Salary
Competitive Salary
Closing date
Mar 8, 2024

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Job Role
Finance Manager
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Corporate Secretarial Management
- Meetings:
Conduct Board, Committee and Shareholders meetings in compliance with provisions of corporate law.
- Minutes:
Circulate minutes of all meetings and get it signed by the chairman within the due date.
- Filing of forms/returns:
File various e-Forms with Ministry of Corporate Affairs as part of event based and annual compliances of financial statements and annual return.
- MSME compliance:
Complete MSME compliances as per the provision of the law along with filings of Form MSME-1 within due date.
- Interim dividend:
Declare dividend with approval of Board and disbursed to shareholders in compliance with Corporate law, FEMA and RBI guidelines.
- Directors' appointment & Resignation:
Timely complete the formalities and filings for the resignation and appointment of directors and report to Regional Legal and Global Corporate Governance.
- Maintenance of statutory registers:
Maintain Mandatory registers and update in a timely manner.
- Foreign Liabilities Assets return:
File FLA returns under FEMA with RBI within the due date.
- Name change and other events:
Work closely with Regional Legal, Global Corporate Governance, Board of Directors for their approval, External Consultants, Local Cross functional team to obtain the name change approval. Timely delivered all the requirements in this regard.
- Registrations:
Closely work with Regulatory affairs, Supply chain, Admin, Tax, GTC, HR, Treasury to amend the registrations as needed.
- Statutory Secretarial audit:
Offer the records, filings, minutes, CSR and dividend remittance under CA 02013 to Statutory Auditors (EY) for the audit as part of statutory audit.
- CSR Projects:
Compute the CSR obligations, align with Auditors and get it approved by CSR Committee.
Execute MOU with CSR partners and Effectively manage and disburse CSR funds for current year and unspent CSR account without any delay.
Closely work with CSR Head, CSR Committee members and NGOs to deliver the CSR compliances as per the provisions of corporate law.
- Internal Audit
- Prepare the scope and align with Statutory Auditors (EY) and Internal auditors (Deloitte).
- Complete internal audit on time with no major observations and submit to statutory auditors as per schedule for their consideration as part of statutory audit.
- Coordinate effectively and clarify the queries to be raised by auditees and auditors.
- Follow-up with process owners and ensure timely implementation of countermeasures recommend for the audit observations.
- Internal Financial Controls
- Provide training to all process owners and person in-charge on ICFR.
- Ensure all internal controls are operating effectively in various business processes including revenue, fixed assets, procure to pay, payroll, treasury, FSCP, Entity level controls.
- Ensure no control shall fail during the testing by Internal auditors and Statutory Auditors and receive clean opinion on ICFR by Statutory Auditors.
- Ensure robust internal control system in place to avoid errors, potential frauds, leakages and misstatements throughout the year.
- Statutory Compliances
- Prepare an update on statutory compliances including new amendments/emerging laws with compliance deliverable calendar as part of proactive approach to compliance management.
- Monitor the timely compliance with applicable laws and ensure 100% compliance.
- Track the timely payment of statutory dues and filing of returns relating to GST, TDS, PF, PT, KLWF, Taxes.
- Treasury operations support:
- Timely complete banking documentation including board resolutions, inputs to various forms for changing of bank accounts.
- Act as an authorized bank signatory for two legal entities. Actively engage in approval of various payments in cashpro portal of Bank of America as needed.
- Sign the banking documents timely payments and clearance after review.
- Legal support
- Assist Regional legal team in execution of various agreements, POAs and Board resolutions.
- Coordinate with Regional legal and timely complete the events of appointment and resignation of directors including filings with regulators.
- Global Audit
- Actively work with regional finance and compliance team to conduct pre-audit before commencement of global audit and implement the countermeasures for deficiencies if any.
- Effectively coordinate with stakeholders during global audit and provide the requirements on time to global internal auditors and clarify the various queries.
- Coordinate and schedule meetings with stakeholders to complete the actions to be recommended by the auditors and update the progress on designated portal.
Collaborate with the following key stakeholders:
- Regional Finance, Treasury, Legal and Compliance
- Global Corporate Governance
- Global Paralegal- Patent & Trademark
- Joint Venture Partner
- Board of Directors of both entities
- CSR Head
- FSS
- Institutional Business
- Supply Chain
- Regulatory Affairs
- Legal
- Compliance
- Human Resources
- Admin
- Statutory Auditors
- Internal Auditors
- Consultants
- Bankers
Other areas to contribute.
- Controllership
- Legal
- Compliance
- FP&A
- Regulatory Affairs
- Internal & Compliance Audit
- Q ualified Company Secretary (Fellow member of ICSI)
- Semi-qualified Chartered Accountant (CA Inter)
- Minimum 10+ years of experience include Accounts & Finance, Corporate Secretarial, Internal Controls, Internal Audit, SOX compliance, Legal, Compliance.
- Strong communication skills and customer support.
AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion. It is AbbVie's policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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