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Abantu Staffing Solutions
East London East London Buffalo City, South Africa
Closing date
Mar 11, 2024

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Job Role
Book Keeper
Contract Type
Full Time
Job Overview:
A Bookkeeper is responsible for recording and maintaining a business' financial transactions, such as purchases, expenses, sales revenue, invoices, GL reconciliations and payments. They will record financial data into general ledgers, which are used to produce the balance sheet and income statement.
The position works closely with the Accountant and Finance Manager, interacts with Creditors and Debtors Clerks, and provides / received information from Creditors Dept. They will also handle queries from suppliers and stores. The role will be responsible for 3 stores and will be required to extract daily sales for 6 markets.

Minimum Requirements:

Completed Grade 12 / Matric
Tertiary qualification (NQF 6 or higher) - highly advantageous
5+ years' experience as a Bookkeeper
Previous experience within a FMCG / Fast-Food


Import bank transactions and match the banking transactions
Perform bank reconciliation
Reimbursing, capturing, recording staff accounts support
Monitoring the bank balances
Perform month-end reconciliation on the debtors clearing accounts (Cash, card and other)
Bank and petty cash
WHT adjustment (As payments are made)
Assist, when required, with audit readiness and audit queries
Inter-company: Debtors and creditors reconciliations
Inter-company: Loan account reconciliations
Prepare of general journal entries
Prepare balance sheet reconciliations
Control the smallware's (Bookout to stores)
Month-end count of smallware's
Staff welfare purchases for stores
Travel arrangements
Ensures that all certificates and licencing in place
Daily submission of 6 x Market Sales reports to shareholders
Staff transport / allowance payments
Perform the payroll journal entries to ensure cost to company has been recorded
Understanding of stock control, processing of stock, reviewing of stock entries performed
Planning a project, loading onto the company system and following the PO projects process
Captures invoices accurately into the accounting package and ensuring the correct process was followed
Supplier application process completed and loaded on their system
Prepare creditors reconciliation between GL and supplier ensuring for accuracy and completeness
Prepare supplier payments ensuring we pay the correct supplier the accurate amount on time
Loading the payments onto the banking platform or using the accounting package what to pay when
Download and send POP to suppliers together with remittance
Withholding Tax Certificates are obtained, reconciled and sent to suppliers
Loading and reviewing beneficiaries
Raising accruals at month-end ensuring accounts are complete and accurate
Prepare creditors reconciliation between GL and supplier ensuring for accuracy and completeness (Staff accounts)
Purchasing and creditors process
Obtaining all paperwork from stores, ensuring cash-up sheets are scanned and signed off daily
Import sales from the ERP systems, match the banking transactions and follow up on differences in debtors clearing account
Weekly / monthly reporting reconciled to GL / target sheets and submitted to the Heard Office
Perform weekly / monthly reporting reconciled to GL / target sheets
Perform month-end reconciliation on the debtors clearing accounts (Cash, card and other)
Invoicing third party / related parties and ensuring funds are recovered

Key Skills and Competencies:

Advanced numerical and statistical skills
Capacity to organize/plan/manage time between various aspects of work in order to optimize performance
Capacity to focus on and achieve standards of service which comply with the highest expectations of the manager
Ability and capacity to take responsibility for own actions, others can rely on you, loyal and steadfast
Ability to formulate, prioritize and execute pre-determined objectives
High levels of confidentiality

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