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Accounts Payable Clerk

Barhale Holdings Ltd
Birchills, Walsall, United Kingdom
Competitive Salary
Closing date
Feb 29, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
Accounts Payable Clerk

The Role:

To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.



  • Sorting post, dealing with exceptions and any urgent requests, particularly on stop accounts
  • Register Purchase Ledger and Subcontract invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT)
  • Overhead invoices registered and forwarded for authorisation, ensure these are then processed & matched to a GRN (residual match) in time for their payment run
  • Query resolution monitoring and control
  • Supplier reconciliation (to receive in excel format) to be performed in line with KPI’s
  • Chase any missing invoices or credits with vendor and request a copy
  • Accounts Payable Journals - to correct errors etc.
  • Direct Debits - Reconcile account, process documents & match against payments taken directly from our bank account.
  • Prioritise and deal immediately with any Overdue letters/7 day notice letters etc.
  • Vendor master file - checking all details are up to date with correct name, address and bank details (any differences to refer to the AP Team)
  • Ensuring the supplier email address recorded in the system is up to date and correct.
  • Work with Cost clerks, QS’s, procurement and suppliers to ensure audit/process compliance and identify opportunities for improvement
  • Working to agreed performance standards/targets
  • Providing remittance information to vendors as & when required

Contribute to the improvement of processes
  • Understand and respond to the needs of Vendors, team members, colleagues and managers
  • Raise issues and concerns constructively and offer solutions
  • Understanding of Reverse charge VAT and Construction Industry Scheme Tax (CIS)

Key Measures & Targets:
  • No of invoices/credits registered against daily/monthly targets
  • Accuracy of data entered - error rate
  • Monthly Supplier Reconciliations - set against KPI
  • No accounts on stop
  • No of queries not resolved within a timely period
  • Monthly reporting & KPI’s
  • No of invoices not registered at month end

Key Relationships:
  • Accounts Payable Team
  • Treasury Team
  • Transactions Manager
  • Finance Team
  • Procurement
  • Cost Clerks
  • Quantity Surveyors
  • BCS
  • Internal and External customers

Person Specification:

The successful candidate is likely to meet all the following criteria:

  • Strong IT skills including MS Office (Excel, Word)
  • Strong verbal and written communication skills
  • Ability to produce accurate, relevant information in a timely manner
  • Work well with other colleagues
  • Proactive in problem solving
  • Adapts well working on their own or in a team environment
  • The ability to work under pressure and to deadlines is required

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