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Accounts Payable Clerk

Employer
Barhale Holdings Ltd
Location
Birchills, Walsall, United Kingdom
Salary
Competitive Salary
Closing date
Feb 29, 2024

View more

Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Accounts Payable Clerk

The Role:

To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.

Key

Responsibilities:

  • Sorting post, dealing with exceptions and any urgent requests, particularly on stop accounts
  • Register Purchase Ledger and Subcontract invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT)
  • Overhead invoices registered and forwarded for authorisation, ensure these are then processed & matched to a GRN (residual match) in time for their payment run
  • Query resolution monitoring and control
  • Supplier reconciliation (to receive in excel format) to be performed in line with KPI’s
  • Chase any missing invoices or credits with vendor and request a copy
  • Accounts Payable Journals - to correct errors etc.
  • Direct Debits - Reconcile account, process documents & match against payments taken directly from our bank account.
  • Prioritise and deal immediately with any Overdue letters/7 day notice letters etc.
  • Vendor master file - checking all details are up to date with correct name, address and bank details (any differences to refer to the AP Team)
  • Ensuring the supplier email address recorded in the system is up to date and correct.
  • Work with Cost clerks, QS’s, procurement and suppliers to ensure audit/process compliance and identify opportunities for improvement
  • Working to agreed performance standards/targets
  • Providing remittance information to vendors as & when required


Contribute to the improvement of processes
  • Understand and respond to the needs of Vendors, team members, colleagues and managers
  • Raise issues and concerns constructively and offer solutions
  • Understanding of Reverse charge VAT and Construction Industry Scheme Tax (CIS)


Key Measures & Targets:
  • No of invoices/credits registered against daily/monthly targets
  • Accuracy of data entered - error rate
  • Monthly Supplier Reconciliations - set against KPI
  • No accounts on stop
  • No of queries not resolved within a timely period
  • Monthly reporting & KPI’s
  • No of invoices not registered at month end


Key Relationships:
  • Accounts Payable Team
  • Treasury Team
  • Transactions Manager
  • Finance Team
  • Procurement
  • Cost Clerks
  • Quantity Surveyors
  • BCS
  • Internal and External customers


Person Specification:

The successful candidate is likely to meet all the following criteria:

Essential
  • Strong IT skills including MS Office (Excel, Word)
  • Strong verbal and written communication skills
  • Ability to produce accurate, relevant information in a timely manner
  • Work well with other colleagues
  • Proactive in problem solving
  • Adapts well working on their own or in a team environment
  • The ability to work under pressure and to deadlines is required

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