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Accounts Payable Assistant - 6 Month FTC

Ashurst LLP
Glasgow, Scotland, United Kingdom
Competitive Salary
Closing date
Feb 29, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
About Ashurst:
Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit
In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.
Department / Role Overview
As Accounts Payable Assistant you will work within an engaging and stimulating environment, you will have the chance to play an important role in the company's day-to-day operations and supporting the smooth running of a medium size Accounts Payable team.
Hours of Work
Monday to Friday, 09:00 - 17:30. Hybrid Working
Main Responsibilities

Accurate and timely posting of invoices, credit notes, journal adjustments, direct bank payments and foreign drafts
Following up with budget holders to seek authorisation for invoices
Creating new supplier accounts
Creating schedules of invoices due to be paid
Setting up electronic payments to suppliers
Reconciliation of supplier statements and liaising with suppliers when
Requisition of copy invoices and copy statements
Deal with supplier queries in an appropriate and timely manner
Processing invoices using Purchase Orders
Carryout duties for 3 overseas offices the same as above
Audit Expenses for both Credit Cards and Out of Pocket Expenses
Manage System Workflows
Other duties as and when required
Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies

Essential Skills and Experience

Experience of working in an accounts payable environment with substantial invoice volumes
Organised and methodical approach to work
Ability to work under pressure, deal with tight deadlines and demonstrates flexibility as required to perform the role
Ability to complete set tasks with minimal supervision
Good communicator, confident telephone manner, tactful and diplomatic when under pressurised situations
Team player - the ability to work co-operatively and flexibly with other team members
Experience of Office Expense claim management
Mailbox Management,
Experience using MS Excel and MS Word


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