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Senior Payroll Specialist

EPIC Insurance Brokers & Consultants
Concord, California, United States
Closing date
Feb 29, 2024

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Job Role
Contract Type
Full Time

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties And Responsibilities

  • Process semi-monthly, multi state payroll for exempt and non-exempt pay groups
  • Manage HRIS workflow to ensure all payroll transactions are processed accurately and timely
  • Reconcile and validate payroll data prior to transmission
  • Process bonus and commission payments and manual checks
  • Responsible for computing, withholding, and deductions associated with net earnings
  • Assist with processing accurate and timely year-end reporting (W2 & W2-c)
  • Preparation & reconciliation of benefit plans deductions including flexi-commuter, HSA, 401k
  • Process benefit premium and deduction files
  • Assist with month end process (Headcount, SF Tax accrual, PTO Liability Reporting)
  • Assist with conversions and implementations
  • Respond to employee questions and troubleshoot issues related to payroll
  • Assist the Payroll Tax Compliance with managing tax compliance notices.
  • Daily administration of payroll tax activities (Federal, State, and Local withholdings) for all entities to ensure all jurisdictions and states are set up correctly for new hires, address, and work location changes.
  • Perform other tasks as needed

Supervisory Responsibilities


  • Strong skills with Microsoft Office computer software applications in word, excel, and email communication
  • Working knowledge of payroll best practices
  • Strong knowledge of Federal and State regulations
  • Working knowledge of time and attendance systems
  • General understanding of employee and employer proper taxation and employer paid benefit plans
  • Strong work ethic and team player
  • High degree of professionalism
  • Ability to deal with sensitive and confidential information
  • Strong interpersonal (verbal and written) communication skills
  • Ability to communicate with various levels of management
  • Decision making, problem solving, and analytical skills
  • Organizational, multi-tasking, and prioritizing skills


  • High School Diploma or G.E.D. equivalent
  • Minimum of 5 years' experience with multi state payroll
  • Five plus years' experience with ADP Workforce Now required.
  • CPP preferred

Target compensation for these roles in the US are $75,000-78,000 and we anticipate hiring within this salary target.


  • 15th Largest Broker in US
  • Voted " Best Place to Work" in the Insurance Industry
  • Awesome Benefits: 401K matching, Generous Time Off Policy, Flexible Work Options, Medical, Dental, Vision, Pet Insurance, Cancer Insurance, Wellness Programs, Employee Award Programs (Trips!).

EPIC embraces diversity in all its various forms-whether it be diversity of thought, background, race, religion, gender, skills or experience. We are committed to fostering a work community where every colleague feels welcomed, valued, respected and heard. It is our belief that diversity drives innovation and that creating an environment where every employee feels included and empowered, helps us to deliver the best outcome to our clients. An Equal Opportunity/Affirmative Action Employer.

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