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Bilingual Accounting Assistant

Partners Personnel
Clovis, California, United States
Closing date
Mar 4, 2024

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Job Role
Accounts Assistant
Contract Type
Full Time
We are currently seeking an experienced Bilingual Accounting Assistant in Clovis, CA to help get a department back up to speed! This position is full time, contract for 3 months, 100% onsite, M-F 8am-5pm or 7:30am-4pm with a compensation range from $21.00-$25.00/hr. D.O.E. Interview tomorrow, start next week!!

Job Description:

As an Accounting & Office Assistant, you will play a vital role in ensuring the smooth and efficient operations of various departments within the organization, including Accounting, A/P, A/R, Billing and Operations. Your primary responsibility will be to provide support to the finance department, as well as assisting other departments as needed. You will serve as a crucial link between departments, facilitating communication, organization, and coordination of tasks, and providing backup support to various finance desks.

Job Duties:
  • Assist with data entry, processing invoices, and maintaining financial records.
  • Prepare and organize financial documents, reports, and statements.
  • Assist in reconciling accounts, verifying expenses, and ensuring accuracy of financial data.
  • Collaborate with accounting team members to complete month-end and year-end financial activities.
  • Manage the direct billing process for accounts payable entry only.
  • Manage correspondence on billing issues and coordinate the resolution of issues.
  • Maintain and organize physical and digital records, files, and documents.
  • Provide backup support to the Accounts Payable specialist, helping to manage the weekly invoice entries, check runs and vendor communication.
  • Learn the entire accounts payable process and manage the area when the AP specialist is out.
  • Assist in cross-functional initiatives, facilitating communication and information sharing between departments, and ensuring seamless cooperation among teams.
  • Provide support to the Accounts Receivable Specialist, helping to manage the weekly customer invoicing, cash application, and reporting.
  • Learn the entire accounts receivable process and manage the area when the AR specialist is out.
  • Assist in collecting, organizing, and maintaining data relevant to departmental operations.
  • Help create and maintain databases, spreadsheets, and tracking systems.
  • Contribute to special projects related to process improvement, efficiency enhancement, or departmental initiatives.
  • Perform research and gather data to assist in project planning and execution.

Minimum Requirements:
  • High school diploma or equivalent; associate or bachelor's degree in business administration or related field is a plus.
  • English and Spanish speaking, writing, reading, required.
  • Proven experience in accounting support roles, preferably in a corporate environment.
  • Proficiency in using office software Microsoft 365 & QuickBooks (Outlook, Teams, Excel, Word, PowerPoint, SharePoint) and familiarity with accounting software is advantageous.
  • Strong organizational skills and attention to detail.
  • Excellent communication skills, both written and verbal.
  • Adaptability and willingness to learn and assist in various tasks.
  • Time management skills and ability to prioritize tasks effectively.
  • Team player with a positive and proactive attitude.

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