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Accounts Payable Clerk

Employer
Piazza's Fine Foods
Location
Redwood City, California, United States
Closing date
Feb 23, 2024

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Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Job Summary:
The Accounts Payable Clerk is responsible for processing and managing all aspects of accounts payable transactions, ensuring accuracy and timeliness in financial record-keeping. This role involves interacting with vendors and internal departments to facilitate smooth payment processes.

Key Responsibilities:
  • Invoice Processing:
    • Receive and review invoices for accuracy, completeness, and proper approval.
    • Code invoices to appropriate accounts and departments.
    • Enter invoice data into the accounting system.
  • Payment Processing:
    • Prepare and process payment batches, including checks, electronic transfers, and other payment methods.
    • Verify and reconcile payment amounts with supporting documentation.
  • Vendor Relations:
    • Communicate with vendors regarding payment inquiries and discrepancies.
    • Establish and maintain positive relationships with vendors.
  • Record Keeping:
    • Maintain accurate and organized records of all accounts payable transactions.
    • File and archive invoices, receipts, and other related documents.
  • Month-End Reconciliation:
    • Assist in month-end closing activities, including reconciling accounts payable transactions.
    • Prepare reports summarizing accounts payable activities.
  • Compliance:
    • Ensure compliance with company policies and procedures.
    • Stay informed about changes in accounting regulations that may impact accounts payable processes.
  • Support:
    • Assist with ad-hoc financial projects as needed.
    • Collaborate with other departments for cross-functional tasks.

  • Qualifications:
    • High school diploma or equivalent; additional education or certification in accounting is a plus.
    • Proven experience as an Accounts Payable Clerk in a multi company/store and multi department environment.
    • Proficiency in accounting software and Microsoft Office applications.
    • Attention to detail and accuracy in data entry.
    • Strong organizational and multitasking skills.
    • Excellent communication and interpersonal abilities.
    Attributes:
    • Integrity and trustworthiness.
    • Analytical mindset.
    • Time management skills.
    • Team player.

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