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Business Manager (NPO)

Port Elizabeth Port Elizabeth, Eastern Cape Nelson Mandela Bay, South Africa
Closing date
Mar 23, 2024

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Job Role
Finance Business Partner
Contract Type
Full Time
Our client, a non-profit organization, is currently looking to employ an experinced Business Manager to their Port Elizabeth based team.

If you want to make a positive difference in young peoples lives and you meet the requirements listed below - please apply!

A wonderful career opportunity awaits you. Requirements:
  • Bachelors Degree (Accounting/Finance or Administration Degree or similar field.)
  • A minimum of 7 years' experience in an NGO environment.
  • Proven senior level management experience in managing and leading a multi-disciplinary team.
  • Sound understanding of the South African regulatory environment.
  • Valid drivers' licence and own vehicle essential.
  • English language proficiency.
  • High degree of analytical and numerate skills.
  • Excellent communication and stakeholder management skills; must demonstrate the ability to communicate and negotiate at a senior level.
  • Ability to maintain the highest level of honesty and professionalism when dealing with staff. Partners, project participants, funders, and other organizations.
  • Willingness to be actively involved in the day-to-day activities of the company.
  • Excellent team and resource mobilization skills.
  • Excellent organizational skills.
  • Ability to multitask.
  • Ability to remain attentive in an often-busy environment.
  • Ability to resolve and/or escalates issues in a timely fashion.
  • Understands how to communicate difficult/sensitive information tactfully.
  • Genuine commitment to teamwork and the collective effort to bring about positive and impactful educational and skills development in children and youth.
  • Ability to delegate tasks and supervise a project team.
  • Ability to prioritize, plan and organize.
  • Must demonstrate attention to detail.
  • Must have excellent problem-solving skills.
  • Accurate reporting skills.
  • Solid Knowledge of Microsoft Office.
  • Solid Knowledge of Sage Accounting and Payroll.

Responsibilities and expectations but not limited to:
Operations/ Administration and support functions:
  • Coordination of daily, weekly, and monthly task lists for Departmental Supervisors/Coordinators.
  • Organise operations and procedures and keep staff up to date.
  • Design, implement and oversee adherence to operational policies and procedures.
  • Conduct meetings with maintenance and housekeeping departments to review workloads and expectations and ensure task due dates are adhered to.
  • Address employee's queries regarding office management.
  • Liaise with facility management vendors, including cleaning, catering and security services.
  • Keep a database of all service providers.
  • Plan in-house and off-site activities and events.
  • Purchasing and procurement.
  • Manage contract and price negotiations with office vendors, service providers and office resource suppliers.
  • Address employees' queries regarding office, project, and program management issues.
  • Organize office, farm maintenance and housekeeping operations and procedures.
  • Organize, schedule, and manage logistics and vehicles.
  • Design, implement and oversee adherence to operational policies and procedures.

Finance Administration:
  • Preparation of all Management accounts and Monthly, quarterly, and annual financial reports / Statements.
  • Management of Balance Sheet, Income statement and cashflow.
  • Financial Reporting to all donors.
  • Preparation and ongoing review of company budgets with ALL departmental managers.
  • Audit preparation - Schedules, Accruals, Liaison with auditors, managing audit process.
  • Banking - Maintain sound relationship with our banking partner(s).
  • Manage all investment accounts.
  • Manage all forex payments, requests, and transfers.
  • Loading and authorisation of all payments.
  • Processing of all bank statements.
  • SARS reporting for Tax Exemption unit on Section 18A.
  • BEE Certificate applications, verification, and reporting.
  • Manage all financial risk and develop early warning systems.
  • Manage and supervise all procurement, ensuring alignment with policies and donor contracts.
  • Monitor and manage Project expenditure and implement corrective action where expenditure exceeds or is not consistent with agreed budgets and/or donor requirements.
  • Request the contractual payments from funding sources timeously.
  • Establish, design, implement and educate staff (Managers) on effective financial management systems, controls, and policies to ensure the sound management the company funds.
  • Ensure that Managers are provided with the tools required for effective management of their departmental budgets, through weekly feedback meetings, revision of monthly expenses, sign off on ad hoc expenses, guidance on streamlining expenses.
  • Weekly check in on all facilities, within the project, spot checks on financial systems, petty cash, assets, and asset management.
  • Stock/Inventory/Asset Management - ensure that a simple and effective system is in place to ensure the verification of all stock/inventory/assets. Specifically to eliminate loss.
  • Fundraising - Establish network of contacts for possible fundraising and partnership opportunities.
  • Knowledge of and ability to set up the statutory and regulatory registration of a Commercial/Business enterprise, as well as full financial management function thereof.
  • Experienced with Sage / Pastel would be advantageous.

Payroll Administration:
  • Preparation, processing and payment of all salaries and wages.
  • Pastel Payroll Capturing, maintaining, processing, and reporting.
  • Preparation of all leave reports, annual accruals etc are all up to date.
  • Calculation, submission, and payment of all statutory returns.
  • Submission of SARS EMP201 monthly via e-filing.
  • Submission of UI-19 monthly to Department of labour.
  • Preparation and submission of Maternity/UIF/ Compensation Claims.
  • Preparation and submission of annual assessment for Workmans Compensation.
  • Issuing of IRP 5's.

HR Administration:
  • Maintain employee HR files and conduct ongoing audits.
  • Compile information to ensure statutory and legislative compliance.
  • Manage and maintain performance management systems.
  • Manage, maintain, and report on matters pertaining to staff leave.
  • Maternity benefit administration.
  • Payroll - Manage, process, and maintain all matters pertaining to payroll.
  • Manage and maintain all attendance records and registers.
  • Monthly reporting to all HOD's regarding staff HR Administration.
  • Produce monthly management reports using systems and hard copy information to support management and engagement activities such as attendance, labour turnover, starters and leavers, general HR statistics, Leave reports, departmental cost reports.
  • Contracts management - ensure that all HOD's are notified of expiring contracts are timeously renewed or terminated.

Partnership Development, Fundraising and Donations:
  • Research and scope potential and develop new partnerships to with local authorities, funders, partners, like minded organisations, NGO's, stakeholders where relevant to the project programs.
  • Leverage technical and/or in-kind resources for program implementation, where possible.
  • Create and maintain a fundraising and partner database.
  • Spearhead fundraising initiatives and drives.
  • Research, create and maintain a database of volunteers according to sanctuary manager needs.
  • Manage and log all donations for both sanctuaries and liaise with relevant managers.

Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.

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