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Finance Assistant

Kilmarnock, East Ayrshire, United Kingdom
Competitive Salary
Closing date
Feb 21, 2024

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Job Role
Accounts Assistant
Contract Type
Full Time
CentreStage is a dynamic, inclusive, and exciting arts and wellbeing charity in the heart of Kilmarnock, residing in the regenerated Kilmarnock Academy building after undertaking Scotland’s largest Community-led Asset Transfer in 2018.

Our vision as a charity is to build an energetic and inclusive community with wellbeing and the arts at its heart. A place where everyone, regardless of their age or background, is supported and empowered to fulfil their potential. Our model is underpinned by our core values of Hope, Inclusion, Aspiration and Joy.

CentreStage is for everyone, of any age and from any background. We offer free opportunities for disadvantaged children and young people, care experienced people, people with Additional Learning Needs, older adults, people with dementia and anyone who wants to experience the arts and improve their wellbeing in a place where they feel safe, valued, and included. Through providing access to the arts for all, people of all circumstances are experiencing improved mental health, reduced isolation, and improved life opportunities.

The Role

We are currently seeking to recruit a part-time Finance Assistant for our finance team on a permanent basis. Key responsibilities for this role will be the processing of accounts payable and accounts receivable invoices accurately and timeously ensuring adherence to timescales.
Other responsibilities will include the reconciliation of supplier statements, preparation of weekly payment runs and credit control activities.

As Finance Assistant, you will work closely with the Finance Director and as a team member, ensuring all aspects of finance administration are managed effectively and efficiently. You will be reliable, organised, computer literate, able to work independently and as part of a team in a small office environment and have a mature approach to handling confidential financial information. In your experience, you will have a reputation for being highly organised and dependable, and having an ability to communicate effectively across the breadth of the organisation. CentreStage is a fast-paced organisation and as such your ability to respond to competing priorities and demands and your adaptability will be an asset in influencing and interacting with colleagues and stakeholders.

Duties and responsibilities

Support the Finance Director in the smooth running of the finance department:
Processing purchase invoices and checking supplier statements
Raising sales invoices accurately and timeously following receipt of invoice requests.
Preparing weekly supplier payment runs and issuing customer statements to ensure timely receipt of sales income
Allocating payments and sales receipts to supplier and customer accounts
Helping with cash counting, postings and reconciliations
Posting expenses, petty cash and credit card transactions
Assisting with month-end close activities where required
Dealing with enquiries from internal and external sources e, g. customers or suppliers
Other general administrative duties as they arise.

Person specification

Qualifications and Experience
Minimum SVQ level 3 or equivalent qualification in finance related subject.
Two years previous experience in a similar role.
Excellent communication and teamwork skills across a wide demographic of age, stage, and ability.

Excellent IT Skills, including use of ICT packages i.e., Word, Excel, Power point, Access.
Xero accounting software experience desirable but not essential
Proficient in Microsoft Office, particularly MS Excel and Outlook
Strong interpersonal skills with an approachable personality.
Excellent letter writing and organisational skills.
Excellent communication skills

Good knowledge of database systems and processes
Understanding of HMRC VAT legislation
Clear understanding of Data protection and confidentiality
Health & Safety Legislation

Ability to work under pressure to agreed deadlines and adapt to change.
The ability to pay high attention to detail.
Ability to work in a flexible manner.
Excellent written English and the ability to communicate at all levels.
Ability to represent the company externally with key stakeholders.

To arrange an informal chat to discuss the post please contact Lois Burrows, Finance Director

CentreStage is committed to safeguarding and promoting the welfare of children and vulnerable adults, and expects all employees, workers, and volunteers to share this commitment.

CentreStage is an Equal Opportunities Employer and a Registered Charity. We promote equality, diversity and inclusion in our workplace and actively encourage applicants from all backgrounds to apply for vacancies, including ethnically diverse and disabled candidates, who are currently under-represented in our workforce.

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