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Purchase Ledger Assistant

Carlton Recruitment Solutions Ltd
Wimbledon, South West London, United Kingdom
Competitive Salary
Closing date
Mar 9, 2024

View more

Job Role
Accounts Payable
Contract Type
Full Time

£32,000 + 5% bonus


8.30-5.30 Mon-Fri

Benefits as below;

* 23 days holiday + 3 at Christmas (not inclusive of bank holidays) (increases with length of service)

* Life Assurance x1 basic salary

* Option to opt into company funded Private Medical Insurance with Vitality Health

* Pension contributions - 5%EE, 3% ER (increases with length of service)

* Access to Beam our benefits platform

* BUPA Employee Assistance Programme and Cash Plan

* Other benefits include: cycle scheme, workplace nursery benefit, season ticket loans, enhanced parental leave, wellbeing and mental health services etc.

A highly successful company, with prestigious offices require a motivated Purchase Ledger Assistant with a flexible attitude. The role will be varied and challenging; you will be required to have a high level of accuracy and attention to detail to work effectively within our busy Accounts team. You will need to be able to use your initiative to work without close supervision and reach tight deadlines, both alone and part of the wider team. You will be presentable, and confident with good team working skills to work well with all staff.

• The Employee’s duties will vary, but in general the Employee will be responsible for the timely and accurate processing of all purchase invoices, control and payment of invoices

• To work as an integrated part of the Accounts team, liaising and supporting our internal and external stakeholders with key information whilst adhering to established processes, internal controls and a keen eye for detail. The nature of the business requires a flexible attitude and proactiveness to meet the needs of a fast-paced environment.

Key Responsibilities for the Purchase Ledger Assistant

• Control and filing of all purchase orders

• Match purchase invoices to purchase orders and scan onto the system

• Coding of all purchase invoices

* Using Sage

• Enter purchase invoices onto purchase ledger (on “hold”) accurately and within agreed time scale

• Process invoices through purchase ledger in preparation for BACS run

• Process monthly payment runs and mid-month payment runs

• File all paid invoices

• Reconcile purchase ledger/sub-contractor statements from suppliers monthly

• Resolve queries regularly with contract managers

• Assist with preparation for the end of year audit

• Provide cover for other staff within the accounts team during sickness leave and holidays

• Monitor and take full responsibility of the account’s inbox

• Sub - Contractor invoices daily posting

• Managing invoice queries and allocating them to the correct member of the team, working closely with our contract managers

• Setting up new accounts adhering HMRC rules

• Assist with the Monthly Payment Runs

• Provide weekly & monthly Bank Reconciliations

• Inter Company Reconciliations monthly

• Update Fixed Assets spreadsheet & Depreciation Journals monthly

• Process monthly expenses

• Assist with insurance renewals

• Support with monthly CIS Returns

• Assist with sales ledger invoices as and when required

• Manage the Maintenance division invoice input, payment runs, expenses and timesheets

• Take responsibility for projects as required throughout the year

• Provide cover for other staff within the accounts team during sickness leave and holidays

Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role

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