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Assistant Finance Manager

Financial Intelligence Centre
Pretoria Pretoria Tshwane, South Africa
Closing date
Feb 29, 2024

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Job Role
Accounts Assistant
Contract Type
Full Time

To assist the Financial Manager (FM) with the execution of the finance functions.


• Assist the Finance Manager (FM) with the execution of the finance functions.
• Coordinate, facilitate Liaise the resolution of all requirements, compliance, and contractual issues timely with the Insurer, including timely renewal of annual insurance;
• Manager the cashbook management function and petty cash management in line with the FIC policy and procedures.
• Perform the functions of secretariat for the asset Disposal Committee;
• Review asset register and calculations for accuracy and compliance, making recommendations to the Financial Manager;
• Responsible for the Debtors management function, ensuring timely recording of transactions in line with policies and procedures;
• Coordinate, facilitate the resolution of all compliance and contractual issues timely with the Travel Agent;
• Compile cost containment reports and other National Treasury requirements for review by the Finance Manager
• Supervise the creditors' payment cycle and ensure payments are in compliance with PFMA requirements.
• Ensure proper contract management and SCM compliance before approving reconciliations;
• Review creditors' reconciliations and follow up / assist with queries / other outstanding issues as and when required;
• Ensure timely submission of reconciliations and / or confirmation of payments;
• Responsible for the full monthly accrual process and the regularly review and update of the process;
• Maintain/update and implement internal controls and procedures, including relevant forms;
• Takes accountability for own work and prioritises delivery of own outputs against work plan accordingly to deadlines;
• Identifies system / process gaps in the creditors function as well as the accruals and insurance processes and propose improvements to the workflow in line with current developments affecting the relevant areas;
• Prepare and deliver work solutions for the creditors function as well as the accruals and insurance processes;
• Provide feedback on technical issues and complex interventions;
• Analysing reoccurring problems / errors / other issues in the creditors function as well as the accruals and insurance processes and propose corrective actions / changes in procedures;
• Ensure compliance with all statutory requirements relating to financial control, financial management and accounting.
• Ensure implementation and adherence to finance policies, procedures and systems across all teams.
• Accommodates and respond to stakeholder / client requests and queries;
• Liaise with external/ internal stakeholders/ creditors under guidance from the Finance Manager;
• Perform other related duties as may be assigned to you;

• Manage the creditors' team, including the GRN section, according to finance operational standards.
• Coach and counsel staff
• Provides the team with technical guidance.
• Review and signs off work executed by team members and ensure it conforms to policies, procedures, and legislative requirements.
• Prioritise and allocation of work to the team.
• Actively manage performance.
• Report on team progress against set objectives and standards
• Ensure implementation of learning and development interventions for the team.

• Ensures compliance with codes of conduct, policies and procedures and legislative requirements.
• Provides input into budget for the business unit.
• Contribute to the development and improvement of creditors' policies, systems, practices within best practice, industry standards and applicable legislation;
• Provides input into other finance policies, processes, and systems as well as alignment with related function processes and systems.

• Relevant Finance Degree (Accounting or Financial Management)
• Minimum 5+ years' experience in the finance department of which 3 should be on a supervisory level.
• Honours or studying towards honours will be an added benefit.
• Experience in asset management.
• Workable knowledge of insurance management will be advantages.
• 5 years' experience in all reconciliations, the payment cycle and contract management.
• 5 years' experience in accruals and the monthly accrual process.
• 5 years' experience in financial accounting systems.
• Analytical ability and attention to detail.
• Experience in MS packages.
• Confident and decisive.
• Good communication skills.

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