The Accounting Clerk II will ensure complete and systematic accounting records of receipts and disbursements in the organization by performing clerical and bookkeeping tasks and applying accepted procedures in preparing and maintaining accounting records.
Duties and responsibilities include, but are not limited to, the following:
Prepares financial reconciliations.
Posts journal entries to general ledger.
Generates summary sheets for use by supervisor or auditor.
Accounts Payable & Account Receivable.
Proof's accounting reports for clerical accuracy.
Allocates expenditures to correct accounts according to departmental procedures.
Monthly Inventory Audits.
Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
Creates invoices according to company practices; submits invoices to customers.
Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
Creates reports regarding the current status of customer accounts as requested.
Research customer discrepancies and past-due amounts with the assistance of the Controller and other staff.
Collaborates with the Controller & Sales to reconcile accounts receivable on a periodic (at least monthly) basis.
Assists in generating monthly billing statements based on the general ledger.
Assists Controller in reconciling revenue accounts each month.
Copies, files, and retrieves materials for accounts receivable as needed.
Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Records entry of, verifies documentation for, and distributes petty cash.
Calculates and reports sales tax based on paid invoices.
Relays changes of information to appropriate employees.
Performs other duties as assigned.
Supervisory Responsibilities: Not applicable.
Thorough understanding of bookkeeping practices and procedures and the ability to translate those into a robust ERP system.
Excellent organizational skills and attention to detail.
Ability to follow verbal and written instructions.
Proficient in Microsoft Office Suite.
Automotive Manufacturing required.
Experience in Plex UX/Classic preferred, not required.
Education and Experience:
High school diploma or equivalent required with some bookkeeping coursework; associate degree in business or accounting preferred.
At least three years of increasingly responsible experience in accounting; related business school or college courses may be substituted for up to one year of experience.
Physical Demands/Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.
While performing the duties of the job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit and occasionally required to stand, walk, and use hands to key, handle or feel. Job responsibilities demand exposure to the production floor. Company lifting limitations will be enforced. Specific vision abilities required by this job include close vision and ability to adjust focus.