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Accounts Payable (AP) Specialist

ACR Electronics Inc
Fort Lauderdale, Florida, United States
Closing date
Feb 15, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
Job SummaryThe Accounts Payable Specialist is to support the Financial Organization in all transactions, duties, and initiatives regarding accounts payable and various finance duties. The Accounts Payable Specialist will have great attention to detail, be extremely organized, and have a good working knowledge of accounting concepts. The Specialist will have a firm understanding of all accounts payable duties and processes. This role will help in the day-to-day financial preparation for, but not limited to, A/P, month-end/year-end financial transaction recording and reporting, as well as handling requests from outside and internal auditors.Duties/Responsibilities of the AP SpecialistMonitor Company-specific AP email accounts for incoming AP invoices.Obtain proper approvals and project coding for all incoming invoices prior to processing.Ensures adherence to internal delegation of authority policy prior to payment.Ensures all AP invoices are paid timely and within payment terms taking advantage of any applicable discounts.Assist with Form 1099 preparation and filing.Monitor invoicing exceptions and unique supplier situations while keeping other internal team members aware of the issues.Act with a sense of urgency and professionalism to internal and external inquiries via email and phone.Participate in special projects as assigned.Assists team with monthly close and associated monthly reporting.Participates in the preparation and review of audit materials and work papers as required for internal and external audits.Assist in the Set up of new vendors (third-party and employee), including Form W-9 and W-8 collection, TIN verification, banking account verificationReconcile vendor accounts, run and analyze AP aging reportRespond to, manage, and resolve vendor inquiries Investigate and resolve AP discrepanciesPrepare and process batch check runs, wire transfers, and ACH payment schedulesProactively identify areas of opportunity and make recommendations to management regarding workflow, process improvements, internal controls, and customer service enhancementsReview and process payment schedules for vendor invoices and employee expense reimbursementsProvide accounting assistance to managers and operations staff; respond to financial questions/concerns to meet business needs and perform other duties as required to support the finance teamSpecial projects as requestedPerforms other related duties as assignedNote: This description is an outline of the major recurring responsibilities of the job. It is not intended to be all-inclusive of the work to be performed. Other related job objectives, special assignments, and less significant responsibilities typically performed by the incumbent are not included. Required skills/abilities of the AP SpecialistStrong attention to detail and accuracy, and high ethical standards.3+ years' experience in accounts payable is required.Working knowledge of GAAP.Ability to work independently or as part of the team.Strong organizational skills and analytical/logical approach.Professional demeanor with the ability to work with suppliers and company stakeholders.Ability to think and work outside the box.Excellent written and oral expressionMust work well both independently and as a contributing member of a hardworking teamStrong prioritization skillsAbility to multi-taskConscientious and strong work ethic Knowledge, Education, and Experience of the AP SpecialistAssociate's degree plus two years of experience or equivalent.Proficient in Microsoft Office products such as Excel, Teams, and Outlook and in using Accounting related computer systems to set up queries, enter data, and process information.Advanced knowledge of Excel (Power Pivots, HLookups, VLookups, Sumifs, etc.) Compensation details: 45000-55000 Yearly SalaryPIe1673dcf54e0-25660-33781772

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