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Accounting Department Manager

California Institute of Integral Studies
San Francisco, California, United States
Closing date
Feb 12, 2024

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Job Role
Contract Type
Full Time
Location: San Francisco, CA Category: Staff Positions Posted On: Thu Jan 18 2024 Job Description:


Reporting to the Controller, the Accounting Department Manager is a hands on department manager, handling supervisorial duties as well as being an active collaborator in the daily delivery of accounting activities. This role will be responsible for assuring the team is meeting deadlines and fulfilling a high standard of accuracy with a variety of accounting transactions in support of entire University's activities (The ideal candidate has strengths in both management and tasks and acts in the dual-function of team lead and individual contributor. For the right candidate, this position could become an Assistant Controller).

The Accounting team's primary responsibility is to control and maintain continuity, sustainability, and contingency financial objectives and strategic planning of CIIS. This team works collaboratively to support each other with a variety of departmental duties and responsibilities; thus, the Accounting Department Manager is cross-trained in each accounting position. The position will examine, analyze and interpret accounting records and conduct reconciliations of financial, expenditure, accounts payable, accounts receivable, payroll, tax, and students accounts data. This position will also support the financial processes across University departments and lead in processing, relationship management, reconciliation and audit of general ledger, bank, credit card, merchant card, and other processes or accounts.

  • Works in connection with the Finance and Administration Division Controller and CFO
  • Oversees a team of accountants and one accounting clerk
  • Performs general accrual accounting and other related duties in a timely manner
  • Cross-trains in other Accounting and Control department areas (A/P, A/R, Payroll, general G/L)
  • Ensures departmental protocols for purchasing, accounts payable, accounts receivable, cashiering, property, general ledger, payroll, grants management, investment management, and risk management are adhered to
  • Maintains records necessary for proper GAAP accounting and control of general ledger transactions by monitoring data integrity
  • Reviews and posts journal entries entered by various data entry staff
  • Adheres to timely month-end and year-end closing procedures and functions across department
  • Generates reports for Controller, CFO, and/or Director of Business & Financial Planning
  • Oversees all bank reconciliations and recordings which consist of operating, payroll, investment, and other accounts
  • Main contributor in annual external audit and annual tax return
  • Audits, investigates, and corrects errors with Controller input
  • Oversees and reconciles fixed asset records including additions, adjustments, disposals, reconciles fixed asset schedules, calculates depreciation expenses, and prepare journal entries
  • Manages lease database, reconciles, and prepares journal entries
  • Assists in the preparation of financial statements and schedules for the annual audit and special audits
  • Cross-trains in and is back up for the review and filing of various Federal, State (33 states), and City tax and business filings with Controller review
  • Maintains schedule and reconciliation of restricted and unrestricted funds
  • Performs other tasks or duties as assigned
  • Provides high degree of customer service orientation and sets standard for the Accounting team.


Job Requirements:


Required Skills/Abilities:
  • Excellent verbal and written English communication skills.
  • Excellent organizational skills and attention to detail.
  • Marked Knowledge of general financial accounting and accrual accounting.
  • Understanding of and the ability to adhere to generally accepted accounting principles (GAAP).
  • Proficient with Accounting General Ledger software, Microsoft Office Suite or similar software.
  • Highly proficient in Excel.
  • Must be kind, intelligent, and proactive

Education and Experience:
  • Non-Profit, Higher Education experience preferred.
  • Proven experience with Non-Profit accounting, the preparation of the Financial Statements.
  • Bachelor's degree in accounting or finance is required.
  • Master's degree in accounting is preferred.
  • CPA certification is desired.
  • At least four years of departmental managerial finance, accounting, or related experience required. Ability to learn enterprise database systems quickly.
  • Experience with Ellucian Colleague or Banner ERP systems is highly desirable.
  • Ability to work independently and in collaboration with other department members and CIIS departments.
  • Must be detail oriented and highly organized with time and data.
  • Team leadership skills are required.
  • Bilingual or Multilingual is appreciated.

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.


The position is based in San Francisco and is 100% in person and on campus full-time, with few exceptions

Additional Information:


Salary range: $90,000 - $110,000 commensurate with skills and experience.

CIIS offers a comprehensive benefits package.

  • Working Conditions - Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.
  • Background Check - Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
  • Visa Sponsorship - Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
  • Relocation Assistance - This position is not eligible for relocation assistance.


CIIS strives to cultivate and preserve a culture of inclusion and belonging as part of its Seven Commitments. More than accept difference, we honor and celebrate our staff's diversity of experiences, perspectives, and identities. Together, our community creates and maintains working and learning environments that are inclusive, equitable, accessible, and welcoming.

CIIS is proud to be an equal opportunity employer. We are committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI+). CIIS is committed to compliance with all fair employment practices regarding citizenship and immigration status.


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