City of Ashtabula Full-time Finance Clerk/Income Tax, Grade 3 Available Position
The City of Ashtabula is seeking applications for a Full-Time Finance Clerk, Grade 3 in the Ashtabula City Finance/Income Tax Department.
Minimum Requirements: *High School diploma or equivalent *Must have 2 years post secondary education or related work experience of three (3)years in a municipal finance office *Ability to operate a computer including use of email, copier, fax machine, adding machine, phone system including use of voicemail, and other standard office equipment
General Statement of Duties: Assists with the day-to-day operation of the finance department; carries out responsibilities in some or all of the following functional areas: Sewer Billing, Accounts payable/receivable, Banking, Cash Handling, Customer Service, Data & File Management, Income Tax, Payroll and Purchasing.
Major Areas of Responsibility: Not Exhaustive *Cash Handling *Data Entry, Processing & Retrieval *Department Support *Document Maintenance *Purchasing Primary Objectives: *Finance and accounting support for the department of the Finance Director *Maintain confidentiality standards *Implement best practices in the functional areas of public finance *Enhance internal controls, separation of duties, productivity, quality, and customer-service standards *Timely completion of departmental duties Examples of Duties and Responsibilities Cash Handling *Create deposits *Review and verify other department deposits Data Entry, Processing and Retrieval *Utilize department software in support of sewer billing, payroll, accountspayable/receivable and income tax functions *Print, review and distribute department reports *Bookkeeping Customer Service /Department Support * Answer phones and customer window * Accept payments * Maintain department supplies & inventory - From requisition through request for vendor payment * General correspondence * Provide department support for payroll, accounts payable and treasury management Income Tax Support * Customer service * Processing returns * Account management, documentation and reporting Purchasing * Create requisitions for the department * Maintain Purchase order files
Required Knowledge, Skills, and Abilities: The individual should be self motivated, discerning and adaptable with the ability to access need, plan programs and execute plans without an excessive amount of supervision.
Job Requirements: These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required performing this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Local income tax collection or utility experience is preferred * Experience in a municipal finance environment * Experience with accounting software and Microsoft Office products * Knowledge of municipal utility billing * Knowledge of government funds and purchasing methods * Excellent written and verbal communication skills
Physical Demands: While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Work Environment General office environment; work is generally sedentary in nature, but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
The City of Ashtabula is an Equal Opportunity Employer Marie Yvrose Augustin Ashtabula City Finance Director