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Junior Budget and Accounting Specialist

Employer
West 4th Strategy
Location
Washington, District of Columbia, United States
Closing date
Feb 15, 2024

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Job Role
Other
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Jr. Budget and Accounting Specialist
ROLE
We need a Jr. Budget and Accounting Specialist for the United States Holocaust Memorial Museum (USHMM). The United States Holocaust Memorial Museum is a federally chartered, nonpartisan institution that was created by the US Congress to serve as America's national memorial to the victims of the Holocaust and an educational institution dedicated to the history and lessons of the Holocaust. The Museum seeks to educate Americans from all 50 states and all walks of life as well as international audiences. Your role as a Jr. Budgeting and Accounting Specialist for the USHMM will be to collaborate with business units to oversee budget preparation, financial reporting, vendor invoicing, and fund management, ensuring compliance with administrative policies and financial regulations. This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package.
Apply today!

RESPONSIBILITIES
  • Track and provide historical information on prior years for the annual budget
  • Research questions related to past or anticipated spending
  • Compile budget submissions and review for completeness
  • Input and continually monitor approved budgets in the Anaplan system
  • Notify management of significant deviations from the spending plan
  • Alert senior management if specific actions are necessary
  • Receive vendor invoices and ensure timely approval for payment
  • Prepare or review payment requests with complete and accurate documentation
  • Submit documents to accounts payable promptly
  • Review periodic financial reports to ensure proper expense classification
  • Initiate reclassifications as necessary to maintain high data quality
  • Take steps to reduce the number of reclassifications
  • Serve as the central point of contact for updating, tracking, reducing, and reallocating funds
  • Initiate budget transfers and de-obligate funds throughout the year
  • Review open obligations for continuing need before the fiscal year-end
  • Initiate or review purchase requisitions, verifying funds availability
  • Assist in developing statements of work and procurement strategies
  • Maintain accurate data in the procurement system
  • Stay informed about the Museum's mission, strategic plan, and organization
  • Deliver ongoing work, including quarterly tasks like the undelivered order review.
  • Serve as a troubleshooter on vendor complaints
  • Track timely payment of bills and identify procedural breakdowns with solutions development.

REQUIRED SKILLS/EXPERIENCE
  • 1-3 Years of related experience
  • Experience implementing task automation or project management processes
  • Understand standard administrative policies and procedures in private and public organizations
  • Possess expertise in budget/accounting, contracting/procurement, financial and cost accounting
  • Knowledge of federal appropriations law, and compliance with Federal Acquisition Regulations (FAR)
  • Familiarity with PeopleSoft - Preferred
  • Familiarity with Anaplan - Preferred

REQUIRED EDUCATION / CERTIFICATIONS
  • Bachelor's Degree in Accounting or Finance


LOCATION
  • Washington, DC 20530

CLEARANCE
  • Background investigation

CLIENT
  • United States Holocaust Memorial Museum (USHMM)

TRAVEL
  • Travel may be required and will be reimbursed

WORK HOURS
  • 40 hours per week
  • 8 hours per working day

EMPLOYMENT CLASSIFICATION
  • Employment Classification Eligibility - W2

RELOCATION
  • Not eligible for relocation benefits

West 4th Strategy is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.

Other Considerations: applicants will be subject to a background investigation. Individual's primary workstation is in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.

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