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Billing & Data Coordinator

Kennebec Valley Community Action Program
Waterville, Maine, United States
Closing date
Feb 12, 2024

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Job Role
Credit Control
Contract Type
Full Time

Kennebec Valley Community Action Program (KVCAP), which seeks to strengthen individuals, families and communities through direct services and community collaborations that create solutions to poverty, is looking to hire a detail oriented and data driven full-time Billing & Data Coordinator for the Child & Family Services department. KVCAP Child & Family Services, a Head Start/Early Head Start provider, offers child care, preschool, home visiting and whole family coaching in northern Kennebec and Somerset counties.

The Billing & Data Coordinator provides program administrative support to the Child & Family Services Business & Information Manager and Program Director of Business & Information. Responsibilities include:
  • Determining eligibility of applications and ensuring completion of all required documentation.
  • Completing data entry and establishing income eligibility file.
  • Verifying and managing child care subsidies/billing for enrolled families.
  • Working with child care partners to ensure accurate record keeping.
  • Assisting with data systems management.

  • Minimum of 5 years of administrative experience
  • Associate's degree
  • Computer skills and aptitude, including Microsoft Word and Excel
  • Strong organizational and written and verbal communication skills
  • Accounting systems knowledge preferred
  • Ability to work collaboratively with others
  • Knowledge of Child Plus, E-DECA, IMMPact, Talking Points, and/or Procare a plus
  • Ability to pass State Bureau of Investigation, Department of Health and Human Services, Fraud, and National Sex Offender registry background checks

  • 13 Paid Holidays, including Juneteenth and Indigenous People's Day, plus one additional day during your Birthday month
  • Low cost health, dental, vision, life and long-term disability insurance options
  • 100% employer-paid short-term disability insurance
  • Generous Paid Time Off program that starts at 4 weeks per year
  • Employer-sponsored retirement plan that includes an employer contribution and an employer match
  • Annual CSA program that delivers a weekly box of food from local farms to all participating employees for 20+ weeks per year
  • Professional growth and development opportunities


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