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Purchase Ledger & Systems Manager

Brandon Trust
Gaunts Earthcott, Almondsbury, United Kingdom
Competitive Salary
Closing date
Feb 13, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
We’re hiring a Purchase Ledger and Systems Manager to join our Finance Department at Brandon Trust. This is a hybrid role which will require you to work from home and in our offices based at Aztec West, Bristol.

The key purpose of the role:
  • Overall management of the purchase ledger function, responsible for ensuring smooth and timely processing of invoices and payments.
  • Management and administration of finance and finance related systems.
  • Overall management for all banking systems, processes and controls by overseeing the bank and cash functions of the Trust.
  • To drive automation and efficiency in areas of responsibility, ensuring a continued value-adding mindset.

Your responsibilities
  • Support the team to provide an efficient and robust service to the organisation by developing processes and procedures that encourage the appropriate level of control and authorisation for all transactions within your remit.
  • Communicate with the organisation, promoting a collaborative approach to all finance-related activities.
  • Liaise with suppliers to ensure positive relationships and quick resolution of queries.
  • Other duties will include
    • Overseeing fortnightly supplier payments and authorisation, completing balance sheet reconciliations for all banking and purchase ledgers
    • Be key contact for the bankers, and oversee the process of managing and administrating the company’s bank accounts and bank mandates and the related systems and processes and maintain up to date transaction recognition and reconciliation for all banking items.
    • Process and approve colleague expense claims through the ExpenseIn system and provide accurate and timely information to the income team for any recharges.
    • Process and reconcile credit card payments, posting accurate month-end accruals.
    • To be responsible for the completion of the half yearly payment practises report to .GOV
    • Administrative duties of various finance systems including Open Accounts, eBis and ExpenseIn.
    • Assist with the statutory accounts, workings and schedules relating to the areas of responsibility for this role, liaising with external auditors as necessary, and ensuring compliance with Companies Act and Charity Act legislation.
    • undertake reconciliations in respect of the fundraising income and related expenditure, across both the income and expenditure and balance sheet accounts.
    • Manage a team of Finance Assistants, providing ongoing support and training where required.
    • To perform any other ad-hoc duties as may be required from time to time.

About you
  • You will have previously worked in a relevant Finance role, demonstrating sound knowledge and experience of the function
  • You will either be AAT qualified/working towards a professional qualification such as ACCA/CIMA or qualified by experience.
  • You will have previous experience of managing staff, and able to demonstrate relevant experience of working in a senior capacity with a range of responsibilities, overseeing a range of functions and processes.
  • You have a desire to work with a charity and a positive approach towards working with people with learning disabilities.
  • Previous experience of modular integrated accounting packages, including being fully computer literature with strong spreadsheet skills.
  • You will possess excellent interpersonal skills, able to develop good relationships with colleagues and to effectively communicate at all levels, particularly able to communicate financial information to non-financial managers.
  • You will inspire and able to lead, develop a team, motivate others and set clear targets.
  • You will be able to organise and prioritise workloads and meet deadlines, getting involved in detail analysis where necessary and thrive on a challenge, adaptable and sees a job through to conclusion therefore the ability to work on own initiative, be self-motivating and proactive.
  • You will be required to hold a full UK driving licence for this role

If you would like to find out more about this opportunity please contact Vicky Medhurst, Head of Finance via email to

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