Who are we? First Tech Group companies include; First Tech Ltd, First Marine Solutions, First Integrated Solutions, First Subsea, First Competence, Mooring Systems and North Sea Compactors based in Aberdeen, Montrose, Glasgow, Lancaster, and London. The Role? Due to group growth, we are seeking an Accounts Payable Assistant to join the team based in Aberdeen on a full time, permanent basis. Responsible for undertaking accounts payable duties and meeting accounting deadlines for First Tech Group the successful candidate will hold strong organisational skills and be proficient within the use of Microsoft office programmes and will ideally hold previous experience within a finance department.
Duties & Responsibilities
Responsible for monitoring accounts mailbox and processing as necessary. Ledger purchase invoices, check against purchase orders, review nominal codes allocated in line with company procedures. Regular reconciliation of supplier statements and maintain effective working relationships with suppliers. Ensure purchase invoices agree with purchase orders and goods receipted, if differ generate query with relevant department(s). Responsible for accurately processing purchase invoices in Accounts Package. Ensure purchase invoices are approved in line with Authority Matrix. Run and review goods received not invoiced reports monthly, actioning as required. Responsible for processing employee expenses in accordance with company procedures. Responsible for processing company credit card statements. Responsible for creating new suppliers within Accounts Package and confirmation of bank details inline with company policy. Ensure prompt filing of supplier invoices, maintaining excellent records in accordance with company procedures. Responsible for the preparation of monthly payment runs as required. Ensure supplier queries and issues are logged and closed out appropriately. Assist with preparation of year-end audit pack. Assist with internal and external audits as required. Ensure adherence to end of month deadlines notifying the Group Finance Manager of any anomalies as necessary. To undertake ad hoc tasks as required from time to time by the Group Finance Manager to assist in the general running of the department. Carry out work in a timely and efficient manner in order to meet deadlines, changing priorities when the situation requires.
Qualifications & Experience Essential
Previous experience within a similar role, with the ability to demonstrate a thorough understanding of the Purchase Ledger process. Proficient in the use of Microsoft Office (in particular Excel and Word) Previous experience using Accounting software
Previous experience using Sage Line 50 Accounts
Personal Skills & Qualities
Conscientious, meticulous and shows initiative Literate and numerate with good attention to detail. Pro-active with the ability to work unsupervised. Organised and structured approach to work Good written and verbal communication skills Ability to work well in a fast paced environment. Flexible approach, team player and ability to work independently Good organisation and administrative skills.