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Accounts Payable Assistant (12mth FTC)

London, United Kingdom
Competitive Salary
Closing date
Feb 13, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
Fixed Term - Full Time
Job Role

About Withersworldwide
A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes. Many of our clients are shaping the future and creating solutions to tackle many of the world's problems. It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there - whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future. To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.
What are we looking for?
We are looking for a proactive and enthusiastic Accounts Payable Assistant to join our busy accounts team. This role is key to maintaining and improving the overall financial health of the Firm through the delivery of effective accounts payable services. Working with our Senior Accounts Payable Assistant to focus on making improvements to current processes while maintaining the day-to-day Accounts Payable function.
Areas of focus and responsibilities

Receive and verify invoices
Input invoices in multi-currency
Process backup reports after data entry
Paying invoices by BACs, CHAPS
Ensure major creditor accounts are reconciled and that payment is made according to these reconciliations
Ensure payments are allocated in a timely manner to facilitate bank reconciliations
Identify areas of inefficiency; suggest and carry out improvements
Document processes
Forecasting AP cash payments for inclusion in the cash flow forecasting
Applying the correct VAT treatment to transactions processed through the Purchase Ledger
Liaising with counterparts in the Firm’s other offices
Maintain and create accurate vendor records (payment terms, bank account details, etc.)
Process credit card transactions
Process supplier invoices on mass via file imports into Elite 3E
Processing payment for foreign expert fees
Assist with bi-annual payment terms reporting
Assist with maintaining the AP Outlook Mailbox - internal and external

This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.
Skills and experience

Educated to a minimum 5 GCSE grade ‘C’ or equivalent
Previous experience in a professional services accounts environment desirable
Solid experience (e.g. 1-2 years plus) of accounts payable and maintaining general ledgers
Experience of working with Elite 3E preferable
Good communicator with high levels of interpersonal skills
Organised and accurate - attention to detail
Capable of keeping up with day-to-day tasks while improving overarching processes
Can deal with a high volume of work and work well under pressure
Uses initiative and can be self sufficient
A positive, committed and ‘can-do’ attitude
A good team player with the ability to be flexible and willing to help others when necessary

The Essentials

Monday to Friday, 9:30 am to 5:30 pm; however flexibility is necessary during busy periods
12 week probation period
4 week notice period
This role is a 12 month fixed term contract
Flexible benefit package including pension, private medical insurance, denplan, season ticket loan, subsidised gym memberships, lifestyle discount scheme, the ability to buy and sell holidays, flu jabs, doctors consultation service, cycle to work scheme, on site café and more

Information for Recruitment Agencies
Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.
Equal Opportunities Employment Statement
It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality and ethnic and national origin), religion or belief, sex or sexual orientation.

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