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Creditors/Accounts Payable Clerk

Durban Durban eThekwini, South Africa
Closing date
Mar 11, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
Creditors/Accounts Payable Clerk (JB4069) Pinetown, Durban, Kwa Zulu Natal · Accounting/Finance

Creditors/Accounts Payable Clerk (JB4069)
Market Related
Fixed term Contract post - Candidates need to be available immediately to start

We are seeking an experienced and detail-oriented Accounts Payable Clerk to join our finance department and provide essential support to our creditors team. The ideal candidate will have a strong educational background, relevant qualifications, and a proven track record in accounts payable.

Educational Requirements:
High School Diploma or equivalent (Grade 12)
Relevant qualification in Bookkeeping or Finance

4-5 years of experience in a similar role, specifically in creditors or accounts payable

Key Duties and Responsibilities:
Daily and systematic processing of invoices
Strict adherence to monthly processing deadlines and management account submission timelines
Ensure invoices are accurately matched against authorized requisitions, purchase orders, and goods received notes, considering quantities, quality, description, and price
Verify that requisitions, purchase orders, and invoices are properly authorized and compliant with established authority levels
Investigate and address discrepancies between invoices and contract terms
Accurate allocation of GL accounts and vendor accounts when processing invoices; coordinate with the Financial Accountant for necessary adjustments
Proper application of VAT codes during invoice processing
Periodic review of the Accounts Payable Age Analysis to ensure timely receipt of supplier statements by month-end
Reconciliation of supplier statements against outstanding invoices
Preparation and submission of creditors' reconciliations
Recording and reconciliation of petty cash, ensuring proper documentation for disbursements
Identification and reporting of significant increases in repetitive invoices to the Group Financial Manager for further investigation
Timely submission of invoices for payment, including the claiming of applicable discounts
Prompt resolution of accounts payable reconciling items, with a 30-day turnaround time on all items
Forward remittance advice to major suppliers following each payment run
Methodical filing of all captured invoices
Accurate capture of accounts payable payments in the cashbook
Maintenance of the vendor master listing, ensuring up-to-date vendor information on the system, including contact details, address, BEE rating, BEE certificate, and VAT registration numbers
Weekly tracking and follow-up on outstanding purchase orders, with removal of unfulfilled orders from the system
Completion of credit application forms and maintenance of a methodical filing system
Sound understanding of accounts and budgets per account
Assistance with financial audit document preparation
Support for ad-hoc projects and requests within the Finance Department
Providing assistance to the Group Financial Manager when required
If you are a diligent and experienced Accounts Payable Clerk looking for a dynamic and challenging role within our finance team, we invite you to apply for this position. Your contributions will be essential in maintaining the financial health of our organization.

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