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INTERNAL AUDIT SUPERVISOR

Employer
University of Fort Hare
Location
East London East London Buffalo City, South Africa
Salary
Competitive
Closing date
Feb 23, 2024

View more

Job Role
Internal Auditor
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Eastern Cape, East London

INTERNAL AUDIT SUPERVISOR (REF - 8403)

Job Purpose:
Assisting the Internal Audit Manager and the Chief Internal Auditor in evaluating the adequacy and effectiveness of the University's system of internal controls, governance, and risk management processes. The Internal Audit Supervisor is responsible to evaluate the University's compliance with approved policies, procedures, laws and regulations. The role is also responsible to review the activities and results/outcomes of the Internal Auditors to ensure that Internal Audit objectives are achieved and assigned tasks are completed on time.

Minimum Requirements

Bachelor's degree in Finance/Accounting / Internal Audit or BTech in Internal Audit
Minimum Experience:

At least 5 years working experience in performing operational and financial audits, 1 year must be at a supervisory level.
Added advantage:

Professional Internal Audit Technician (PIA).
Experience in data analysis and use of data analysis software.
Preferably worked in Audit firms / Institution of higher learning.

Duties:

Assist in the implementation of the Quality Assurance Improvement Program.
Analysing the reports of the of the External Quality Assurance Review and compile the Quality Assurance Improvement Plan.
Review audit files for the readiness of the quality assurance review.
Assist with the development of a three-year and annual risk-based plan to determine the priorities of the Internal Audit Department, consistent with the institutional goals.
Attending meeting with Chief Internal Auditor and the Internal Audit Manager to conduct roadshows to consult with the University Management in the compilation of the Annual Internal Audit Plan.
Making the first review notes on the Internal Audit Strategic Documents (i.e. Internal Audit Charter, Audit Committee Charter, Internal Audit Methodology, Policies and Procedures) for submission to the Internal Audit Manager and the Chief Internal Auditor.
Assist with the development of the departmental budgets to execute the Annual Internal Audit Plans and the three-year Strategic Plan.
Assist in developing training programs for the Internal Audit Department.
Assisting in compiling reports to Audit Committee on the performance of the Internal Audit Department against the approved plans.
Assist in developing other strategic documents as per the request of Chief Internal Audit.
Assist in responding to requests received from the Institution's Management on special audits that are not included in the in approved Internal Audit Plan (i.e. Consulting engagements, assurance engagements, preliminary investigations, agreed upon procedures etc.)
Attending meetings with the Internal Audit Manager and the Chief Internal Auditor with Management to discuss the requests received by the Internal Audit Department.
Assist in the drafting of the specifications for services to be outsourced or co-sourced with outside service providers.
Attending the meetings with the Internal Audit Manager and the Chief Internal Auditor with appointed service providers to discuss to terms and the scope of their appointment.
Attending the meetings with the Internal Audit Manager and the Chief Internal Auditor Contract Specialist to discuss contracts and review the contracts of the service providers.
Allocate specific audit engagements to subordinates and discuss with them the engagement objectives, scope, timing, and responsibilities.
Review the notification letter to be sent to the client informing them about the Audit to be conducted.
Participate in opening (kick-off) meetings with client to explain the scope and objectives of the audit engagement to client, provide an overview of all steps in the audit process and obtain client feedback.
Perform the first review the engagement letter for each audit that includes the engagement objectives, scope, timing, and resource allocations for submission for second review to the Internal Audit Manager and the Chief Internal Auditor for final sign off before it is sent to the client.
Ensure that the projects in the Internal Audit Plan are carried out in line with the approved methodology.
Review the planning documents completed by the Internal Auditors.
Review work performed by the Internal Auditors on all projects.
Participate discussion of the engagement letter meetings with client to agree the scope and objectives of the audit engagement that are risk based.
Review the field work performed by the Internal Auditors in the different projects, where the audit procedures formulated in the planning stage (in the risk matrix assessment).
Ensure that a complete audit file exists for each audit conducted and is adequately cross-referenced, including appropriate evidence.
Conduct the first review of the draft report compiled by the Internal Auditors for submission to the Internal Audit Manager for second review and the final sign off by the Chief Internal Auditor.
Take part in discussions of findings and recommendations with the Internal Audit Manager and clients at the end of fieldwork, providing clear explanations for identified issues.
Ensure that all the internal audit work is performed in accordance to the approved methodology and the IPPF Standards.
Maintain technical competency concerning internal audit issues.
Assist in the overall management of individual projects and completion of audit plan.
Consolidate the project plans completed by the Internal Auditors for the various projects.
Monitor the submission of work according to the project plans.
Compile progress reports for submission to the Internal Audit Manager and the Chief Internal Auditor.
Participate in discussions of the progress on all the projects that are ongoing at a particular time.
Make follow up on behalf of the Internal Auditors with the clients on information that is not being submitted by the clients upon request.
Oversee the audits/projects that are performed by the appointed external service providers.
Engage with the service providers on a regular basis on the progress of the audits/projects.
Reviewing the files submitted by the service providers for completeness and compliance with the minimum Internal Audit Standards.
Upload the audit file submitted by the service providers on teammate auditing software/tool.
Ensuring that all the coaching notes that were issued during the reviews have been adequately addressed and auditing stages on teammate are marked as reviewed.
Ensure that all the internal controls/risk management deficiencies that were noted during the planning and execution stages of the audit are outlined in the internal audit report.
Report periodically to the Internal Audit Manager on performance relative to the Department's annual plans and progress reporting on the projects.
Perform assigned internal audit assignments.
Conduct performance appraisal of the Internal Auditors for the various projects.
Daily supervision and development of subordinates through performance coaching and one-on-one meetings.
Review and sign-off of the performance agreements for internal auditors.
Office administrative duties as assigned by the Internal Audit Manager and/or the Chief Internal Auditor.
Assist with the coordination of information requested by the Service Providers from the different Departments within the Institution.
Drafting motivations for any requests that the Chief Internal Auditor is about to submit to Management for operational requests.
Key Competencies:

Striving for excellence, results driven and client-oriented value add.
Ability to "think outside the box" and apply creative and constructive thinking to proposed recommendations for improvements to internal process, procedures and policies.
Ability to analyse and interpret numbers and data.
Ability to keep the vision and values of the University at the forefront of decision- making and personal action.
Take accountability for delivering a high level of service and to hold others to account for agreed targets.
Take prompt and proactive action to accomplish objectives.
Excellent communication and listening skills with ability to interact effectively with all levels of management.
Closing Date: 21 February 2024

To apply: Interested applicants who meet the criteria are invited to:

Visit the Website ufh.ac.za/jobs for a more comprehensive advert and to apply online. Applications must clearly indicate the name of the post applied for on the SUBJECT LINE.

Submit the motivation and resume as well as supporting documents namely; ID/passport, certificates and three work-related referees, on the application website.

Note that for all re-advertised positions this advert supersedes the one advertised previously owing to modifications made. Candidates who have previously applied are requested to re-apply.

No faxes or walk-ins (hard copies) will be accepted.

Applicants are urged to ensure that their applications reach the Human Resources Department before the closing date. Late applications will not be considered.

Failure to comply with the above directions will result in the application being disqualified.

Note: Correspondence will be conducted with short-listed candidates only.

Queries can be directed to Ms M. Kwaza on [email protected] and 043 704 7190

The University reserves the right NOT to make a permanent appointment at this stage.
University of Fort Hare is an equal opportunity and affirmative action employer. Pursuant to complying with the Employment Equity Act No.55 of 1998, when appointing preference will be given to applicants from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile.

For more information please contact:

Mandlakazi Kwaza

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