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Assistant Finance Manager

Employer
Financial Intelligence Centre
Location
Centurion Centurion Tshwane, South Africa
Salary
Competitive
Closing date
Mar 2, 2024

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Job Role
Accounts Assistant
Sector
Finance
Contract Type
Permanent
Hours
Full Time
JOB PURPOSE:To assist the Financial Manager (FM) with the execution of the finance functions.
KEY PERFORMANCE AREAS:TECHNICAL• Assist the Finance Manager (FM) with the execution of the finance functions.• Coordinate, facilitate Liaise the resolution of all requirements, compliance, and contractual issues timely with the Insurer, including timely renewal of annual insurance;• Manager the cashbook management function and petty cash management in line with the FIC policy and procedures.• Perform the functions of secretariat for the asset Disposal Committee;• Review asset register and calculations for accuracy and compliance, making recommendations to the Financial Manager;• Responsible for the Debtors management function, ensuring timely recording of transactions in line with policies and procedures;• Coordinate, facilitate the resolution of all compliance and contractual issues timely with the Travel Agent;• Compile cost containment reports and other National Treasury requirements for review by the Finance Manager• Supervise the creditors' payment cycle and ensure payments are in compliance with PFMA requirements.• Ensure proper contract management and SCM compliance before approving reconciliations;• Review creditors' reconciliations and follow up / assist with queries / other outstanding issues as and when required;• Ensure timely submission of reconciliations and / or confirmation of payments;• Responsible for the full monthly accrual process and the regularly review and update of the process;• Maintain/update and implement internal controls and procedures, including relevant forms;• Takes accountability for own work and prioritises delivery of own outputs against work plan accordingly to deadlines;• Identifies system / process gaps in the creditors function as well as the accruals and insurance processes and propose improvements to the workflow in line with current developments affecting the relevant areas;• Prepare and deliver work solutions for the creditors function as well as the accruals and insurance processes;• Provide feedback on technical issues and complex interventions;• Analysing reoccurring problems / errors / other issues in the creditors function as well as the accruals and insurance processes and propose corrective actions / changes in procedures;• Ensure compliance with all statutory requirements relating to financial control, financial management and accounting.• Ensure implementation and adherence to finance policies, procedures and systems across all teams.• Accommodates and respond to stakeholder / client requests and queries;• Liaise with external/ internal stakeholders/ creditors under guidance from the Finance Manager;• Perform other related duties as may be assigned to you;MANAGE PEOPLE• Manage the creditors' team, including the GRN section, according to finance operational standards.• Coach and counsel staff• Provides the team with technical guidance.• Review and signs off work executed by team members and ensure it conforms to policies, procedures, and legislative requirements.• Prioritise and allocation of work to the team.• Actively manage performance. • Report on team progress against set objectives and standards• Ensure implementation of learning and development interventions for the team.GOVERNANCE, RISK MANAGEMENT, COMPLIANCE, AND INFORMATION/KNOWLEDGE MANAGEMENT• Ensures compliance with codes of conduct, policies and procedures and legislative requirements.• Provides input into budget for the business unit.• Contribute to the development and improvement of creditors' policies, systems, practices within best practice, industry standards and applicable legislation;• Provides input into other finance policies, processes, and systems as well as alignment with related function processes and systems.EDUCATION, SKILLS AND EXPERIENCE:• Relevant Finance Degree (Accounting or Financial Management)• Minimum 5+ years' experience in the finance department of which 3 should be on a supervisory level.• Honours or studying towards honours will be an added benefit. • Experience in asset management.• Workable knowledge of insurance management will be advantages.• 5 years' experience in all reconciliations, the payment cycle and contract management.• 5 years' experience in accruals and the monthly accrual process.• 5 years' experience in financial accounting systems.• Analytical ability and attention to detail.• Experience in MS packages.• Confident and decisive.• Good communication skills.

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