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Store Financial Manager

Employer
staffsols
Location
South Africa Gqeberha / Port Elizabeth, Eastern Cape ZA, South Africa
Salary
Competitive
Closing date
May 7, 2024

View more

Job Role
Finance Manager
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Our client in the retail sector is looking for a Store Financial Manager to join their team in Gqeberha/ Port Elizabeth. Job Purpose:

To manage all financial transactional aspects of the
business unit and achieve agreed budgeted and
Strategic objectives.

Key Performance Areas:

Financial Control and Reporting:
  • Daily, weekly and monthly reporting to head office;
  • Weekly review of payroll reports prior to submission to head office;
  • Meeting all deadlines as set out by head office;
  • Review and reporting back to the executive committee on a monthly basis on store performance;
  • Arch vs Pastel Reconciliation Daily Transaction review;
Suppliers and Recons:
  • Supplier relations and direct payments in consultation with head office;
  • Creditor claims and control - paper flow from receiving/buying to Head Office and controlling creditors deductions;
  • Auditing and balancing of transactions between supplier statements and pastel evolution accounting system
  • Check and facilitate supplier payments - cod suppliers.
  • Actively controlling critical supplier balances due vs limits and store needs forecasting to ensure we do not reach stop supply.
  • Maximizing Working Capital.
Debtor Management:
  • Weekly tracking of Debtors and in arrears collections;
  • Debtor Accounts to have proper documentation in place.
Risk Management:
  • Ensure store compliance with set policy and procedures;
  • Liaise with external & Internal auditors in conjunction with group and regional Finance GM;
  • Safe guarding of company assets specifically stock, assets and cash;
  • Receiving GRV sequence and verification checks, scrutinizing the integrity of GRV's and its origin;
  • Checking process of GRV's done including accuracy (balancing GRV to invoice);
  • Daily report back on GRV's not done and the reasons for not completing it;
  • Cashier Shorts & Overs weekly review;
  • Daily spot checks of cashier floats while they are working (unannounced);
  • Daily report on till over's and under's, and taking appropriate action to correct;
  • Weekly cash office float balancing;
  • Weekly reporting on trolleys;
  • ATM balancing and loading by cash office personnel, not management (if applicable in the stare where you are based);
  • System (Arch) user permissions and checks on a weekly basis;
  • Safeguarding of Arch Coin / Empty Vouchers.
People Management:
  • Ensure that all staff understands what is expected from them, with the administration dept and front-end control / cash office;
  • Lead by example and Motivate staff daily;
  • Proper Leave schedule & plan accordingly;
  • Time management- Staffing- short times, Staff scheduling and Overtime within the respective department under your control;
  • Comply with current basic conditions of employment;
  • Act with-in “Limits of Authority” e.g. staff employment, dismissal, CCMA, Retrenchments, Increases and commissions paid;
  • Manage staff grievances promptly and correctly;
  • Practice goal setting in every area of the business and review monthly;
  • Ensure compliance to all HR policies and procedures;
  • Train staff adequately in every area of the business;
  • Measure Productivity:
  • Review staff structure monthly and monitor sales by staff member.
  • Ensure that all Cash safety procedures are followed daily e.g. Cash pick-ups, Cash Drops, Cash Pay-outs and Cash Collections;
  • Cash Flow management- payment of expenses & stock;
  • Sign-off daily Cash-up report confirming Cash Deposited, Expenses paid out, suppliers paid COD, Transport Expenses, Debit & Credit cards transactions, Till shorts & Overs, Bank shorts & overs & Petty Cash;
  • Ensure that all cash deposits balance daily with actual cash banked;
  • All Credit Cards balances daily with actual slips/ speed point transactions;
  • Control all expenses by signing off all Sundry orders and final invoices;
  • Ensure accuracy of Income statement detail and performance against budget;
  • Ensure accuracy of rebate & other income on monthly income statement;
  • Ensure all payments are signed off by the appropriate personnel before making any payment. -Within “Limits of Authority”;
  • Weekly monitoring of age analyses on Debtor's customers- act in accordance to agreed terms with customer;
  • New customer credits & terms in accordance to “Limits of Authority”;
  • Complete Monthly Transport Income statement measuring profitability of delivering of goods.
Systems and Procedures:
  • Comply with all systems and procedures;
  • All Refunds and Overrings to be checked and signed off with day-end reports
Stock Takes:
  • Mange and assist in perform stock take preparations;
  • Ensure that stock takes are done in accordance with agreed CPA and
  • Budgeted Cost;
  • Ensure the execution, with Operations, to perform accurate stock takes;
  • Variance reports to be scrutinized and actioned accordingly with Operations.
General responsibilities:
  • Monthly stock take and corrective action (Hazards);
  • Any other duties or functions as determined by Store Manager or Head Office;
  • Ongoing assessment of Store administration staff.
Management Control and additional responsibilities:

  • That the fulfilment of this role may require you to perform duties beyond the scope of this role defined in the above KPA's;
  • That you may be required to perform additional ‘Adhoc' duties, which are inline with the business operation and required to ensure that these are in the interest of the Company;
  • That you may be required to fulfil a position of relieving of a role for a period of time that may require of you to be additional to the nature of your current role.

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