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AP Partner (ITAP)

Employer
BrewDog
Location
Ellon, Aberdeenshire, United Kingdom
Salary
Competitive Salary
Closing date
Dec 11, 2023

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Job Role
Finance Business Partner
Sector
Finance
Contract Type
Permanent
Hours
Full Time
About Us

BREWDOG IS A SUNDAY TIMES BEST PLACES TO WORK EMPLOYER 2023

COMPANY SHARES | 10% PROFIT SCHEME | PENSION ENHANCEMENTS UP TO 10% | 4-WEEK SABBATICAL EVERY 5 YEARS | STAFF DISCOUNT | EXTRA HOLIDAY DAY EACH YEAR | ADDITIONAL PAY FOR EACH BEER EXAM PASSED

We love great craft beer. We want everyone to be as passionate about it as we are - and our central team are vital in this mission. Every single person in our team can shape our future for the better, whether that's for our people, planet or our incredible beer. Because we expect great things from you, we give great things back. And not only that - we are a Best Places to Work employer 2023

HOP STOCK | We believe in sharing our success with our crew and have a unique Hop Stock benefit for our salaried team. That means you share in our success, and if we grow strongly, we win together.

PROFIT SHARE | Via our ground-breaking Unicorn Fund, we give away 10% of our profits, to our amazing crew members, every single year. We wouldn't be able to do it without you so it's only right we share the success together.

PENSION ENHANCEMENT | We increase our contributions to your pension up to 10% of your salary so together we can properly invest in your future. And, since the statutory amount all businesses pay is 3%, our decision to pay above that shows we're taking your future seriously.

4-WEEK SABBATICAL| After every 5 years here you will receive an additional 4 weeks off to spend doing whatever you want.

STAFF DISCOUNT | 25% off in bars, 30% off online and 50% off BrewDog Merch to fill up your fridge and your wardrobe ( don't put your hoody in the fridge though)

ADDITIONAL HOLIDAY DAYS | For every full year completed up to your 5th year with us we add on one additional day's leave above and beyond your initial entitlement. You therefore get an extra full week off at 5 years every single year onward to rest up.

BEER TRAINING | We love beer and we want you to love beer too, so we'll support you through the internationally-recognised Cicerone qualifications, so you can love it almost as much as we do. We'll also pay you more for each level you pass.

AND A LOT MORE | Okay, deep breath... enhanced sick pay, healthcare, life assurance, high street retail discounts, employee assistance programmes, enhanced family friendly policies around maternity and paternity leave, pawternity leave, DE+I and crew forum groups and an allowance to quality check some beers each month!

We're also the world's first carbon negative beer business. We're focused on making sure that we, and future generations, have a planet to brew great beer on. Our industry leading techniques help us create and deliver unique beer whilst doing our bit (and others') for the environment.

About The Role

Payment Runs and Payment Requests - Contributing to and working to ITAP operating rhythm, meeting deadlines, ensuring strong attention to detail, accuracy and process compliance, ensuring full ledger reconciliations and providing clear reporting on ledger state for payment runs.

Cash Commitment Reporting - Ensuring that all end-to-end P2P transactional and master data is intact and reliable, ensuring cash commitments based on invoice intake is immediately available.

Transaction Processing - Processing invoices and credit notes from suppliers in accordance with all AP/P2P requirements, including:
  • coding correctly (departments and cost codes) to support budgetary management and compliance with financial reporting requirements
  • ensuring transactions are processed correctly in the correct BrewDog legal entity and against the correct supplier legal entity
  • securing prerequisite approvals promptly for meeting established payment cycles
  • reducing processing exceptions through attention to detail and commitment to accuracy

Reconciliations - Ensuring supplier statement and ledger reconciliations are completed before payments are made, accurate and timely inputs to payment run proposals and payment requests.

Ledger Management - Ensuring that open transactions and balances are current and accurate, correct matching/reconciliation of invoices and payments, investigating and resolving historic balances and anomalies.

Master Data - Ensuring that Supplier (BP) Master Data is accurate and intact with strong attention to detail on supplier legal entities and full rigour on anti-fraud and money laundering verification for modifications to existing BPs and new BPs.

Services & Support for our Colleagues - Providing swift responses to emails/queries/issues. Proactively supporting colleagues in understanding and engaging with AP/P2P systems, processes and compliance requirements.

Services & Support for our Suppliers - Proactively and positively engaging with suppliers including prompt responses to emails, managing expectations on payment due dates/payment run cycles, ensuring remittances are being received, obtaining statements, resolving queries, accurate reconciliations of accounts and ensuring correct use of email addresses/shared mailboxes.

Mailbox Management - Reviewing and actioning shared mailbox, ensuring emails are filed in an easily understandable and accessible structure for other users.

Professionalism and Teamwork - Maintaining positive and professional behaviours. Being aligned and consistent with the wider ITAP team and wider business. Engaging and contributing constructively and positively with others. Embracing change. Keeping pace with advancements in ways of working and use of apps. Pursuing technical development. Ensuring communications and correspondence are of a high standard and standard information/templates are consistently used.

Owning It - Ensuring workflows are managed well and chokes are promptly resolved. Being proactive with supplier accounts within remit. Detecting 'weak signals' and ensuring prompt and effective investigation and resolution/escalation of issues with the potential to cause problems such as:
  • overdue account/transaction status
  • unprocessed/unallocated transactions
  • non-compliance with controls
  • lack of response or late/poor response to emails/queries/reminders
  • incorrect routing of correspondence and/or documents
  • colleagues in wider business being impacted by having to spend their time fielding ITAP documents/queries/payment requests et al

Data Integrity - Ensuring full alignment and consistency with data input requirements (format, content and completeness) across all app interfaces and document management.

Analytics for Control & Decision Making - Proactively integrating PowerBI dashboards into work practices for the purposes of understanding and managing workload (incl. current workload, backlogs, liquidation rates, productivity trends and KPIs), pinpointing and addressing data integrity issues, identifying and highlighting opportunities for improvements in analytics and ways of working.

Systems Support and Troubleshooting - Providing 1st line support for colleagues interfacing with AP/P2P apps and processes. Referring/escalating issues to 2nd line support as appropriate.

Control & Compliance - Ensuring vigilance and proactively driving compliance including meeting deadlines, approval workflows (manual and system based), systems controls, business controls, anti-fraud and money laundering controls, data integrity, maintaining historical records/documents, VAT compliance and GDPR compliance.

Other - Fulfil other tasks as reasonably required of the role.

About You

KEY COMPETENCIES

Essential: Experience with AP related financial data processing and reconciliation activities using P2P, ERP and BI apps. Advanced in MS Excel and highly competent in other Microsoft applications. Solid understanding and application of book-keeping and VAT fundamentals, record keeping protocols and core accounting concepts/general ledger structures for cost coding. Strong controls and compliance, data entry, reconciliation, problem-solving, time & task, organisation and communication skills with excellent attention to detail and experience of supervising others.

Preferred: Experience with SAP/SAP Business One, Office 365, PowerBI, shared services environments, working with dashboard/data driven productivity tools, providing 1st line systems support as Super User.

BrewDog is (very) dog friendly so it is essential that applicants are comfortable with being around dogs. It is normal for there to be several dogs of various breeds in the immediate vicinity of the Finance/ITAP desk area.

THE BREWDOG CHARTER

WE BLEED CRAFT BEER | This is our true North.

WE ARE UNCOMPROMISING | If we don't love it, we don't do it. Ever.

WE COUNT TIME IN DOG YEARS | We are ambitious. We are relentless. We take risks.

WE CHALLENGE EVERYTHING | We forge our own path.

WITHOUT US WE ARE NOTHING | We are BrewDog.

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