Find below the Job Description for the Account Receivable Role.
2 Rounds of Interviews Zoom Interview Timings: Night Shift (6.30 PM to 4 AM)
Experience with Wal-Mart vendor portals (Retail Link, High Radius) and Amazon (Vendor Central) Experience with Blue Cherry Software preferred
Position Overview: The Accounts Receivable Clerk plays a crucial role in maintaining accurate financial records and ensuring the timely collection of outstanding payments from customers. This role involves interacting with both internal departments and external clients to reconcile accounts, process invoices, and manage the accounts receivable process efficiently. The ideal candidate should possess strong attention to detail, excellent communication skills, and a solid understanding of accounting principles. Key
Collections Management: Monitor and manage overdue accounts, proactively reaching out to customers to remind them of outstanding payments and negotiate payment terms if necessary. Document communication and follow-up actions taken with customers regarding outstanding balances. Cash Application: Accurately apply incoming payments to customer accounts and invoices, ensuring proper allocation and documentation. Collaborate with the finance team to resolve any discrepancies between recorded payments and bank deposits. Researching Deductions: Identify customer deductions and properly code in system. Research and dispute when applicable any payment discrepancies; including claims for shortages and pricing. Review compliance related violations with internal team; use supporting documentation to dispute invalid claims in accordance with the customers guidelines. Allow valid or denied charges to the proper GL account upon managements approval. Customer Communication: Maintain professional and respectful communication with customers regarding payment matters, providing assistance and resolving inquiries promptly. Address customer concerns and issues related to invoices, payment terms, and account balances. Reporting and Documentation: Prepare regular reports on accounts receivable status, aging of invoices, and collections progress for management review. Maintain organized and up-to-date records of all accounts receivable transactions and communications.
Process Improvement: Identify opportunities to streamline and improve the accounts receivable process, contributing to increased efficiency and accuracy. Collaborate with cross-functional teams to implement process enhancements and best practices. Compliance and Regulations: Ensure compliance with company policies, accounting standards, and relevant regulations related to accounts receivable and collections activities. Qualifications and Skills: High school diploma or equivalent; associate's degree in accounting or related field is a plus. Proven experience as an accounts receivable clerk or in a similar role. Strong knowledge of accounting principles and practices. Proficiency in using accounting software and Microsoft Office Suite (Excel, Word, Outlook). Experience with Wal-Mart vendor portals (Retail Link, High Radius) and Amazon (Vendor Central) Experience with Blue Cherry Software preferred Excellent organizational skills and attention to detail. Effective written and verbal communication skills. Problem-solving and analytical abilities. Ability to work independently and collaboratively in a team environment. Strong interpersonal skills and customer service orientation. The Accounts Receivable Clerk role is vital to maintaining positive financial relationships with customers, ensuring accurate financial records, and contributing to the overall financial health of the organization.