Reference: PE001814-RB-1Our prominent client, based in Port Elizabeth, operating in the Export Logistics sector, is currently looking to employ a Creditors Controller. Non-Negotiable Essential requirements:
Previous experience in Shipping and Freight Forwarding Fruit Export Industry experience
Main Purpose of the position:
Provide a Core Function to the Finance Department by processing and managing the Accounts Payable Processes. Checking of Service Provider Invoices to verify rates and validate charges received. Daily processing of Service Provider Invoices. Manage the Query process and track and resolve issues timeously. Obtain month-end Statements from all Service Providers and reconcile to Evolution. Provide Reconciliation sheets at month-end to ensure only payments made for valid invoices. Manage the monthly Disbursement Reports and feedback. Collaborating closely with other departments (i.e Operations, Documentation Team, Customs and Management) to address queries. Elevate issues to Management. Maintain a Healthy Work relationship with your Team.
BCom Degree (Advantageous). Previous experience in Shipping and Freight Forwarding. Extensive computer and Excel experience. Previous Pastel/ Evolution and Accounting Experience. Be able to deal with repetition and cope under stress/ volumes. Be able to prioritize. Willing to work long hours in Season. Own Transport.
Understanding the Industry and Country Protocols as well as the Process Flow from start to finish. Research and Understand all protocols to understand if charges are applicable. Industry and Country Protocols a well as the Process Flow from start to finish. Understand the Financial Requirements with regard to accounting protocols. Accurate and timeous processing. Processing to correct Inventory Codes and Projects in the correct periods. Effective Communication Skills With both your Team and the rest of the teams/ With your Service Providers. Effective Time Management to Daily processing of Supplier invoices/ Month-end Statements and Reconciliation Reports / Timeous resolution of Queries. Investigative Skills. Be able to ‘read' a shipment and understand what transpired. Be able to verify the charges on cost sheets and validate the costs received.
Reports (Daily, Weekly and Monthly) and Filing.Processing of invoices:
Run a Documentation Status Report/ Shipment Summary from Logistics into excel to identify relevant shipments for the period. Filter the report by your Service Providers and relevant loading dates/ criteria. Check email correspondence for invoices received electronically and print these off. Check that the invoices are correctly made out to the company with our VAT Registration number on as well as their VAT number (for VAT registered Service Providers). Use the Shipment Summary, Logistex, Order Books and emails to verify charges billed and to look up the File Reference (Project Code). Make sure that invoices with multiple lines are checked properly and correct file references allocated. Check for any charges that are for the problem account and make sure you have the signed form before capturing to the problem account. Before updating the invoice, to check. Correct Supplier used. Correct period. Correct inventory code used. Correct File Refence/ Project used. Total of Evolution invoice balances to invoice, and VAT balances. Verify additional charges over and above normal shipment charges, and if no correspondence or information found relating to the charges, to request suppliers to supply supporting documentation or correspondence. Add the queries to the queries sheet to keep track of progress, noting all dates of follow ups and resolution of the query. Order book items to be checked if they can be linked to a file and capture to the File Reference. Cross reference to the order book number when capturing and add the cost to the Order Book.
To obtain excel /csv file from Supplier and import into templates (e.g.: PECB/ DHL/ Chambers/ DAFF). Do the required checks as set up on the import file, e.g.: file references, rates, surcharges, etc. Check if any charges are for the problem account and if so, to upload the form onto the Problem Account folder as per revised Problem Account SOP. Before updating import file, the following checks are necessary: Files captured correctly. PPECB and DAFF - to ensure charges for clients that have their own account are queried immediately. DHL - check for any rates that are higher than normal to ensure that these are queried if need be.
Please consider your application unsuccessful should you not received a response within 2 weeks of applying. Monthly