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Accounts Payable Associate- Mound

Employer
Tank Holding Careers
Location
Mound, Minnesota, United States
Closing date
Dec 5, 2023

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Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
*POSITION: *The Accounts Payable Associate is a full-time position encompassing a variety of job duties which supports accounts payables activities at Tank Holding Corp. This position requires excellent communication skills, ability to work independently and within a team. The position requires working knowledge of the procurement to pay (P2P) lifecycle and computer/technology skills: Outlook, Excel, Infor XA PowerLink, Sage MAS 500, IQMS, and Quickbooks.
The position is responsible for processing vendor invoices, working with plants for timely invoice coding and approval, responding to vendor inquiries and maintaining digital records of vouchers. This role will be integral in maintaining the three-way match of purchase order, warehouse receiving documentation and vendor invoice.

*REPORT AUTHORITY:*
Directly reports to the THC Accounts Payable Manager and is part of a highly efficient finance team.

*III. PRIMARY RESPONSIBILITIES:*

* Manage multiple accounts payable Outlook e-mail inboxes

* Responsible for accurate and timely entry of approved invoice data into the financial ERP

* Perform a 3-way match between purchase order, goods receipt and invoice

* Review vendor invoices for completeness and accuracy

* Respond to vendor inquiries in a timely and professional manner

* Execute digital filing and workflow process while maintaining paperless work environment

* Review, code and verify approval on employee expense reports

* Review invoices for taxability and record sales and use tax as appropriate

* Communicate with internal/external business partners and have excellent phone/e-mail skills

* Review new vendor requests and process new record setup

* Assist plants with timely coding and approvals for non-inventory invoices

* Ensure completeness and accuracy of voucher batch transfers between ERP systems

* Assist with system integrations and upgrades

* Prepare month-end AP aging reports and accrued receipts

* Reconcile AP trade and accrued receipts

* Manually record misc AP invoices at month end after AP close

* Clear out old receipts in accrued receipts account

* Assist with audit requests while maintaining proper segregation of duties within the department

* Operate a range of office machines (copier, computer, postage meter machine)

* Other duties as deemed necessary to support the Company's business operations

*QUALIFICATIONS:*

* Associate Degree with at least two years of accounts payable experience - manufacturing experience preferred

* Excellent communication skills - written and verbal

* Proficient with Microsoft Outlook and Microsoft File Explorer

* Infor XA PowerLink or Sage MAS 500 experience is a plus

* Excellent attendance & punctuality

* Proficient with 10-key data entry

* Ability to multitask

* Excellent organizational skills and attention to detail

* Strong problem solving and critical thinking skills

*Special Job Requirements:*
Must be flexible to work extended hours on occasion

*WORKING CONDITIONS/PHYSICAL DEMANDS*
While performing the duties of this job, the employee is regularly required to sit and make coordinated movements of the fingers for data entry on a keyboard
Ability to occasionally lift, pull/push up to 25 pounds
Ability to go up and down stairs
Mixed manufacturing plant and office environment
Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Job Type: Full-time
Salary: $19.00 - $28.00 per hour
Benefits:

* 401(k)

* Dental insurance

* Health insurance

* Life insurance

* Paid time off

* Tuition reimbursement

* Vision insurance

Physical setting:

* Office
Schedule:

* 8 hour shift
Ability to commute/relocate:

* Mound, MN: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person
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