Overview: The Finance Clerk is responsible for keeping financial records updated, process business transactions, such as supplier invoices, disbursements, expense vouchers and receipts. Performs a range of general clerical, accounting and bookkeeping support functions.
Grade 12 Diploma / Degree with Financial Accounting as a Major Financial Accounting experience High level of computer literacy including excellent Excel skill
Process manual customer invoices timeously Ensure processing is in line with Month End Close timelines Assists Finance Administrator with client enquiries
Supplier Masterfile maintenance with current supplier information Matches the supplier invoice to the original purchase order, and delivery note. Matches the credit notes to the discrepancies noted on the delivery notes. Emails proof of payments and remittance advice to suppliers. Liaise with creditors for any queries Responsible for completion of account applications Communicates with suppliers to request invoices and statements Ensure all Credit Notes are processed timeously Ensure processing of supplier invoices and credit notes is in line with Month End Close timelines Monitoring credit terms and limits with suppliers Prepare Creditors reconciliations for review and approval by the Finance Administrator; and before payment is made. Prepares Open Purchase order reports. Prepares Creditors Accruals for the Finance Administrator to review in line with Month End Close timelines. Capturing supplier invoices, supplier returns and rebates on SAGE. Escalates issues with suppliers to the Finance Administrator timeously. Create beneficiaries according to bank confirmation letters Create and upload payment batches
Prepare insurance claims (e.g., Vehicle theft, accidents, and stolen tools) completes forms and submits to Finance Administrator for review. Ensures that the location and person responsible/ user of company assets such as computers, laptops and cellphones are always updated. Responsible for issuing of cellphones and computers. Responsible for submission of water meter reading to BCMM on a monthly basis and filling up the prepaid electricity for the East London office as and when necessary.
Monitoring fuel consumption:
Adding drivers and new vehicles on payment24. Checking cost of fuel consumption monthly (Fuel expense by mileage) and report to Management. Checking fuel used every month by driver and report to Finance Manager. Setting and monitoring the fuel fill ups of each vehicle and report to the Management.
Administration of Payments:
Administration of cash payments e.g., ensuring invoices are received and attached on advance requests. Create beneficiaries according to bank confirmation letters Create and upload payment batches
Competencies / Skills:
Good mathematical and computer skills. Working knowledge of relevant software Understanding of basic accounting principles Understanding of internal controls Accuracy and attention to detail. Good communication skills. Ability to work independently