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Creditors Clerk

Motus Aftermarket Parts
East London East London Buffalo City, South Africa
Closing date
Dec 9, 2023

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Job Role
Accounts Payable
Contract Type
Full Time
Alert Engine Parts is searching for an experienced Creditors Clerk to join the branch in East London. The purpose of this position is to liaise with the internal procurement department and external suppliers to properly administrator branch purchases and ensure that branch creditors are paid accurately and timeously.

Grade 12
A tertiary qualification in finance / administration. - desirable
Minimum of 3 years' experience in book-keeping/creditors and administration.
A solid grasp of the accounting principle of double entry.
Ability to structure and pass journal entries.
A good understanding of both the creditors and debtors' ledgers.
Sufficient working (hands on) experience with the subsidiary ledgers.
Solid working knowledge of general ledger and cash book functions.
Organised and disciplined approach to administration
Ability to work to deadlines.
Good team player with a flexible approach to work duties.
Ability to liaise with administration staff in different branches around the country.
Computer literate (Word, Excel, Outlook, etc)
Ability to work under minimum supervision.
Honest and trustworthy
Clear ITC and criminal record

Key Performance Indicators includes, but not limited to.

Monthly reconciliation of all the accounts in the branch creditors' ledger.
Investigation of all overdue amounts in all branch ledgers.
Confirmation of all amounts due for payment and approval thereof. This will include liaising with relevant operational and administrative staff to ensure that all invoiced stock and non-stock items as well as services rendered have been fully and timeously received and correctly charged before being cleared for payment.
Preparation of full remittance advices that reconcile to supplier's statements.
Monitoring of all credit terms and liaison with suppliers to efficiently resolve all outstanding and disputed items.
Liaison with head office staff to ensure that the branch meets all relevant reporting deadlines.
Monitoring and investigation of all debit balances.
The ability to liaise with new suppliers and to make application for credit facilities.
The ability and confidence to learn the responsibilities of other members of the branch financial team e.g., debtors' clerk so that cover can be provided for other staff members when required.
Maintaining Attendance Register and Contact Lists.

Applicants agree that the Company may retain any personal information relating to you, as long as the Company is obliged to retain such personal information or record, or for as long as the Company reasonably requires the record for lawful purposes related to its functions or activities and acknowledge that the personal information provided to the Company is accurate and correct. You furthermore undertake to inform, and bear sole responsibility of informing, the Company of any changes relating to your Personal information.
You understand that the Company will process all personal information only where the Company has a lawful justification to do so and, where consent is required by law, the Company will obtain your consent prior to processing any personal information.
Applicants acknowledge that the Company will:

during the course of employment, need to collect, organize, process and store your personal information for the business interests of the Company, as well as for the benefits of both parties. This includes any information that you have provided in support of your application for employment.
use this information for screening, appointments, administration, and any other employment-related purposes.

Further POPIA details will be outlined in the contract of the successful candidate.
At Motus we are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goal.
Please note that candidates not contacted within 2 weeks after the closing date must consider their applications as unsuccessful.

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