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Southwestern Community College District
Chula Vista, California
Closing date
Nov 25, 2023

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Job Role
Education & Training
Contract Type
Full Time


Southwestern Community College District

Department: Finance

District Values

Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.


Under the direction of the Director of Financial Services, assist in the administration, coordination, and fiscal analysis of General Fund Unrestricted and Restricted budgets; participate in fiscal year budget preparation of total revenue and expenditures of the general fund; perform a variety of complex accounting analysis and reporting.

REPRESENTATIVE DUTIES: The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Using position assignments, other relevant information, and prior year statistical data, assist with the compilation of financial projections and budget data for the tentative and adopted budget for board approval; prepare budget documents for dissemination.
• Evaluate year-end encumbrances to determine carryover balances and prepare ending balances projection and analysis for General Fund/Unrestricted and special funded projects.
• Monitor District-wide General Fund Unrestricted and Restricted budget, revenue, and expenditures for variances and to ensure compliance; advise senior management regarding budget adjustments on potential over expenditures and other budget issues; make recommendation for budget adjustments as necessary to meet operational needs.
• Analyze and approve specially funded account transactions; coordinate scheduling of specially funded program reports and claims to accommodate established deadlines.
• Research, compile, analyze and summarize data and prepare a variety of District wide and management reports for Director of Financial Services' review and submission to various other executive staff.
• Assist auditors in periodic audits of specially funded projects as well as District's yearly audit; provide for completeness and validity of documentation of financial transactions; compile necessary paperwork for auditors including paid invoices, contracts, time sheets, requested reports and other information as required; respond to auditor questions.
• Provide grant and contract proposal budget analysis; review Request for Proposals for external funding for fiscal impact on the District to ensure compliance with District policies and procedures, State Budget and Accounting Manual, California Education Code and Federal and state laws and related regulations.
• Prepare and/or review entries to general ledger including year-end closing and adjusting entries for specially funded projects.
• Attending training and meetings for specially funded programs as required.

Knowledge and Abilities:

• Generally accepted accounting principles and practices.
• Basic principles and practices of budgeting and financial control
• Mathematical principles and procedures.
• Principles and procedures of financial and program audits.
• Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Basic principles and practices of fiscal, statistical, and administrative research and report preparation.

• Maintain and balance a variety of complex financial records, ledgers, and accounts.
• Research, compile, analyze, interpret, prepare, and maintain a variety of complex fiscal, statistical, and administrative records and reports.
• Prepare a variety of complex financial statements and analyses.
• Audit records and invoices for payment.
• Perform mathematical computations and other accounting functions with speed and accuracy.
• Prepare and administer budgets.
• Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Learn and adapt to changing technology and equipment used in the performance of assigned duties. 

Education and Experience:

Any combination equivalent to: Bachelor’s degree in accounting, finance, or related field. AND Four (4) years of increasingly responsible professional-level experience in accounting.

Minimum Qualifications: (Faculty and Academic Administrator Positions Only)

Desirable Qualifications:

Certification as a Certified Public Accountant (CPA), Certified Public Finance Officer (CPFO), Certified Internal Auditor (CIA) or other professional designation related to accounting. Education, skills or experience specifically related to project accounting and budgeting.


Range 37, Steps 1-7, $6,321.22-$7,998.59.00. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline

All application materials must be received on-line at Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, October 27, 2023 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Work Schedule:

Monday-Friday: 7:30 a.m.-4:30 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Additional Information:

We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at %20

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page (

To apply, visit:

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