Summary: Performs complex data entry and related operations in posting accounts receivable payments. The Account Receivables Specialist is responsible to maintain the appropriate ledgers. Resolves credit balances and account problems; posts claim denials, refunds, adjustments, and other account actions.
Receives and receipts cash items and third party payments; posts and reconciles payments to ledgers. Reviews credit balances, refunds, adjustments, and claim denials; reconciles, corrects, and applies adjustments to billing records. Balances daily batches and reports; prepares income reports and statistics; distributes reports. Ensures strict confidentiality of financial records. Performs miscellaneous job-related duties as assigned. Process invoices according to the shipment information and according to specific requirements of the customer. Submit the invoices via Email or via regular mail according to customer requirements. Process and post daily wire remittance deposits and check deposits to the appropriate customer account and invoices, ensuring reconciliation of the batch with customer payment details. Prepare weekly accounts receivable aging report, comments of collection status, analyses of day’s sales outstanding and credit insurance coverage. Issue credit memos according to the RMA and DC procedure. Interface with customer service, sales organizations and senior level management in communicating and resolving issues. Analyze customer accounts for any skipped or partial payments, or customer errors. Contact customers immediately to resolve any remittance discrepancies and work with logistics and sales to resolve those issues on a timely basis. Conduct a monthly invoice reconciliation to ensure all shipments are invoiced properly. Enter and maintain description codes for customer deductions and discrepancies to facilitate AR analysis and follow-up. Contact customers to collect past due amounts. Identify any reasons for non-payment and develop plans with supervisor on how to resolve. Document results of contacts. Track and follow-up on customer commitments. Handle customer receivable inquiries. Flag and communicate any invoicing or credit memo errors identified when applying remittances. Analyze deductions and credits in customer accounts, identifying items to net, items to follow-up with customer, and items requiring potential write-offEscalate unresolved issues, tracking to final resolution.Communication and follows up with internal departments to resolve issues and determine methods for expediting problem payments.Maintains and administers accounts payable databases; analyzes and manipulates data and prepares standard and ad hoc reports as required.• Will be responsible for additional tasks as assigned by reporting managerTeam Management is a highly preferred.Other responsibilities include managing Indian Accounting teamMentor analysts and senior analysts. Supervise and train junior staff or new trainees and encourage good A/R follow up skills and work ethic. Participate in the new pilots projects & work towards proper transition of knowledge to team. Requirements
Degree in accounting or finance discipline required
Knowledge of accounts receivable
Knowledge of general accounting procedures
Minimum 2 years accounts receivable and general accounting experience
Excellent communication skills
Must be proficient in Microsoft Office suite
Experience with Sage preferred, not necessary
Notice: The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Richi Circuitronix, Pvt Ltd is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee’s success. We are committed to building and developing a diverse environment where a variety of ideas and perspectives can thrive.